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SPARK Help and Support


We warmly welcome you to our SPARK (Service and Payroll Administrative Repository for Kerala ) help and support forum. Here you can ask & find solutions to all your SPARK problems. No matter how big or small.If you have any query regarding SPARK and Salary Processing then feel free to ask.Spark Experts are here to solve it out! Your question along with the answers will be displayed below. You are also allowed to help the community here if you are sure enough with your solution.Please visit HSSLiVE blog to get the reply to your question. Be sure to check back and watch their response.
Our Spark Experts : Muhammed A.P, Govt Law College,Kozhikkodu, Remlath.S, Govt HSS, Nedungolam, Kollam, Rajini A.P, Govt AP HSS, Elappully, Palakkad, Jijo George, St.Marys HSS, Murickassery, Idukki and Bibin C. Jacob, Brothers Higher Secondary School, Mavandiyur, Malappuram.
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188 comments to ''SPARK Help and Support"

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  1. Sir, how can i correct the wrong entry of relieving date of a transferred teacher?

    ReplyDelete
  2. @ indukala ajay
    You can update the deduction towards NPS contribution in Present Salary Details only after getting updated your PRAN in the Present Service Details by the Finance Dept. Have you got your PRAN kit? If so, please send a request to "snokerala.fin@kerala.gov.in" attaching a scanned copy of the PRAN card

    ReplyDelete
  3. @ ghss_8005 Kodakara

    Use "Service Matters - Transfer - Revert Relieving"
    Then transfer him properly.
    You may also contact the nearest District Treasury for help

    ReplyDelete
  4. @ indukala ajay

    Same reply as above.

    ReplyDelete
  5. @ Sandeep Sekharan

    Assuming that you have selected the proper Bill, Scale and increment types, and also his next increment date in Present Salary is in June 2016,You may select "Increment Due Month/Year" as June 2017.
    If his name is displayed with next increment date 1/6/2016, process the increment and approve. Everything will be properly updated

    ReplyDelete
    Replies
    1. Next increment date in present salary is 01/06/2016.He changes office on 01/06/2016.So the last pay/designation/office change date is 01/06/2016.increment type is annual increment.but his name is not displaying.

      Delete
  6. How can we change Designation of Gazetted teachers from HSST to HSST HG in spark?.In Ag pay slip it is HSST HG,but in spark HSST only

    ReplyDelete
  7. @ Sandeep Sekharan

    Sir
    While processing increment, select "Increment Due Month/Year" as June 2017.
    If his name is displayed with next increment date 1/6/2016, process the increment and approve. Everything will be properly updated

    ReplyDelete
  8. @ gupspullur.blospot.in

    Contact Treasury Help Desk with authorised letter of the DDO

    ReplyDelete
  9. If the teacher is promoted recently, the designation change can also be done thro' Promotion tab under Service Matters

    ReplyDelete
    Replies
    1. Sir that teacher got Higher Grade in 2013.So Can we change designation as HSST HG through promotion under service matters ?

      Delete
  10. Sir
    How to update an employee on deputation to SSA as District Program Officer in Spark

    ReplyDelete
    Replies
    1. Sir,Go to Service Matters-->Deputation-->Relieve on Deputation. Select employee and enter deputation details.If "Deputed to Department" is not listed choose "Autonomous Bodies",deputed to office as "Sarva Siksha Abhiyan,Tvpm".....click "Confirm and Update Data."

      Delete
  11. How to process Tour TA bill, whether though spark or BIMS ?

    ReplyDelete
  12. I was HSST in Aided School upto 01 June 2016 under Higher Secondary department and Joined on 2 june 2016 as HSA Physical Science in a school by PSC under Gen Edn. department. What procedure i have to follow in SPARK. Whether it is Appontment to high post/ transfer/anyother etc

    ReplyDelete
  13. I was HSST in Aided School upto 01 June 2016 under Higher Secondary department and Joined on 2 june 2016 as HSA Physical Science in a school by PSC under Gen Edn. department. What procedure i have to follow in SPARK. Whether it is Appontment to high post/ transfer/anyother etc

    ReplyDelete
  14. Try relieve on promotion .....

    better to contact district treasury

    ReplyDelete
  15. hello bibin sir,
    i am worked as a hsst -mathenatics(aided hss school,kasaragod dist), presently i am incharge of hitc so as that my problem is :
    date of joining is 21/11/2011 (juniour) but as 23/02/2013 we are upgrade to hsst senior .so that probation period is declared on 22/02/2015 A.N. .my broblem is based on commutated leave account updation .But upto 11/2015 ,i have updated.Un expected one of the teacher who had taken 6 days commutated leave in the period 2014-2015.But i have forgotten to enter these leave , pls help how can update these problem

    ReplyDelete
  16. SIR/MADAM
    I AM FOR MY FRIEND UBDUL RASHHED SIR.HE WAS PROMOTED TO GAZATTED POST SINCE 28/08/2016 AND HIS PAY SLIP ENTRY MADE IN SPARK.BUT IN HIS SLIP HTAAND PCA CAN NOT BE SEEN AND SALARY ACA NOT BE PROCESSED.PLEASE GIVE A SOLITION

    ReplyDelete
    Replies
    1. I think only AG can help u sir...Salary processing allowed only when latest AG slip and present salary details matches...

      Delete
  17. After implementing Online leave management system .....Commuted/HPL must be applied before monthly salary processing....

    Now u can try this
    unlock employee leave history

    directly enter commuted leave in the leave history of that employee

    commuted leave doesn't effect values of salary...but HPL effects so wa can't enter HPL after salary processing

    ReplyDelete
  18. Already update ചെയ്ത Leave account delete ചെയ്യാനുള്ള option withdrawn ....even treasury help desk don't have the option to delete created leave account....

    pls mail to info@spark.gov.in with supporting documents to delete ur leave account

    ReplyDelete
  19. Sir,
    I was on LWA from April 2008 and I have joined back to service on March 2016. In between this period, pay was revised two times by the pay commission. I am yet to draw my salary as the establihmnet is not able to include the two revisions in Spark . Kindly advice me to proceed further.
    Rajula

    ReplyDelete
  20. while transfering a staff school wrongly entered what can we do

    ReplyDelete
    Replies
    1. സര്‍,ആ സ്കൂളില്‍ സ്വീകരിച്ചിട്ടില്ലെങ്കില്‍ Service matters-->Transfer-->Revert relieving വഴി തിരിച്ചെടുക്കാം.അതിനുകഴിയുന്നില്ലെങ്കില്‍ ജില്ലാട്രഷറിയിലെ സ്പാര്‍ക്ക് ഹെല്‍പ്ഡസ്ക്കുമായ് ബന്ധപ്പെടുകയോ info@spark.gov.in ലേക്ക് മെയില്‍ ചെയ്യുകയോ ചെയ്യണം.

      Delete
  21. sir
    salary details of guest teachers was entered in spark.each record was inserted and i got a claim number...but forgot to give the final submission. Now claim approval cannot be done. further claim entry is also permitted.
    Pls help

    ReplyDelete
    Replies
    1. സര്‍,claim entry പേജിലെ താഴെയുള്ള SUBMIT ബട്ടന്‍ ക്ലിക്ക് ചെയ്താലേ claim entry പൂര്‍ണമാകൂ.അതുകഴിഞ്ഞാല്‍ മാത്രമേ claim approval ചെയ്യാന്‍ ലിസ്റ്റ് ചെയ്യൂ.claim entry പേജില്‍ ഇടതുസൈഡിലായി insert ചെയ്ത claim select ചെയ്യാന്‍ കിട്ടുന്നോന്നു നോക്കൂ.ഉണ്ടെങ്കില്‍ അത് select ചെയ്ത് SUBMIT ക്ലിക്ക്ചെയ്തു approval പേജിലേക്ക് പോകൂ.

      Delete
  22. Sir I Processed the salry for the month of July 2016 and August 2016 Through multiple month salary processing option.But when bills and schedule is taken,an error message is exibited."Processed with errors,Canot generate bill".Then I try to cancel the processed salary.Then a dialogue box appeared as Selection of bill is failed.What i have to do to cancel the processed multiple month salary.

    ReplyDelete
    Replies
    1. sir,Salary matters-->Processing-->Multiple month salary-->Cancel processed salary വഴിയാണോ cancel ചെയ്യാന്‍ നോക്കിയത്?
      Processed Month ശരിയായിട്ടാണോ കൊടുത്തത്?

      Delete
  23. SIR I JOINED SERVICE ON OCT 2014 IN AN AIDED HSS. MY APPOINTMENT IS APPROVED ON APRIL 2016( NEW SCALE) . FROM APRIL 2016 ONWARD I AM GETTING SALARY ON OLD SCALE.CAN I UPDATE TO NEW SCALE BEFORE PROCESSING MY ARREAR FROM OCT 2014-MAY 2016

    ReplyDelete
  24. before updating to new scale...pls do all arrears in pre-revised scale

    ReplyDelete
  25. How can we change Designation of Gazetted teachers from HSST to HSST HG in spark?.In Ag pay slip it is HSST HG,but in spark HSST only.He had got higher grade in 2013.can we change designation through service matters (promotion)?

    ReplyDelete
    Replies
    1. Use promotion on fixation for grade cases...give new designation HSST HG

      Delete
  26. sir
    while processing arrear from 12/2012 to 6/2014 due to revision in the date of increment, the amount of DA for SLS february 2014 is shown as negative value in balance column. drawn DA is 73% and in due DA it is 63%.Which is the correct DA.

    ReplyDelete
    Replies
    1. Sir,Rate of DA enhances from 63% to 73% from 01/2014 to 05/2014 as per GO(P)No.221/2014/Fin Dated 16/06/2014.

      Delete
    2. the problem exist only in the case leave surrender. monthly salary it is 73%. in leave surrender 63%

      Delete
    3. സർ,Feb-2014-ൽ മാറിയ ആ ലീവ്സറണ്ടറിന്റെ "As on date" 7/2013 നും 12/2013 നും ഇടയിലാണെങ്കിൽ 63%DA മാത്രമേ കിട്ടൂ,As per GO(P)630/13/Fin Dt.23.12.2013.(DA 63% from 7/13 to 12/13)
      സാറിനു -ve വാല്യൂ വന്നൂന്ന് പറഞ്ഞത്?

      Delete
  27. Rate of DA on 11/2/2014 is 73%.
    How the drawn SLS comes? Is it updated through manually drawn? or by normal processing?

    ReplyDelete
    Replies
    1. SLS is processed throguh spark.not by manual

      Delete
  28. how to cancel an approved leave. i have cancelled it by using cancel tab but it appears as pending in the leave list and cant be approved by the authority. is it to be approved by authority.

    ReplyDelete
  29. will the same grace mark be added in the improvement exams

    ReplyDelete
  30. When enter the revised rate of GIS in present salary details there is a message that "invalid entry in details".Pls help me......

    ReplyDelete
    Replies
    1. Please enter correct gis no starting with 120, can be obtained from www.gis.kerala.gov. In

      Delete
  31. Sir
    An employee of the school has been terminated on 07/06/2016. He attended the valuation camp march-2016. We updated his earned leave account as on 01/08/2016 and he has 13 duty leave. But now when we try to process the leave surrender order , his name was not found in the list. Please help

    ReplyDelete
    Replies
    1. Please prepare the e l surrender before the termination date as ason date , i think

      Delete
  32. I draw CCA and excess HRA .Please explain steps to refund the above through spark

    ReplyDelete
  33. Refund the excess drawn and update Drawn Salary thro' Manually Drawn Salary Details

    ReplyDelete
  34. While processing arrear from 12/2012 to 6/2014 due to revision in the date of increment, the amount of DA for SLS February 2014 is shown as negative value in balance column. drawn DA is 73% and in due DA it is 63%.This problem exist only in the case leave surrender. monthly salary it is 73%. in leave surrender 63%. As on date for leave surrender is 11/02/2014. Pls help to solve this problem.

    ReplyDelete
  35. Sir, is it mandatory to get new GIS account number (12 digit)to process the salary of 09/2016. As the server is busy, we cudnt do it now.

    ReplyDelete
    Replies
    1. GIS revised subscription 9/2016 മുതൽ നിർബന്ധമാണ്

      12 digit new GIS number നിർബന്ധമില്ല എന്ന് പറയുന്നു

      Delete
    2. We already revised the GIS rates and processd d salary of 09/2016 witout renewing 12 digit GIS number. As many of the offices r unable to renew it as the server is busy. Hope they wil extend the time limit. Anyway thnk u so much for ur valuable reply sir.

      Delete
  36. N.P.S അരിയർ തുക എങ്ങനെ ഈടാക്കാനാകും സ്പാർക്കിൽ ..?
    ആ തുക ചെലാൻ വഴി ആണോ അടക്കുക അതോ സാലറി ബില്ലിൽ ആ തുക ഈടാക്കുവാൻ സാധിക്കുമോ ?
    ആ ഒപ്ഷൻസ് പറഞ്ഞു തരുമോ ?

    ReplyDelete
    Replies
    1. Service matters->New Pension Scheme->NPS Arrear calculation
      Then Generate Chalan for NPS Arrear....

      Delete
  37. How to remove a daily wage employee from spark database.
    The daily wage employees are registered into spark through aadhar link, because of that those who registered in a school couldn't registered to another school. for example, in my school a teacher appointed and processed her one month salary through spark. And after that she went out from her service and joined another school. At the time of her salary processing in that specific school there arise a problem showing the message "the employee already registered with another school (that the aadhar already linked with another school)". Now help us How we tackle this serious problem......

    ReplyDelete
    Replies
    1. Sir, Go to Accounts-->Terminate Temporary Employee.

      Delete
  38. എൻ.പി.എസ് അരിയർ അടക്കുന്നതിനുള്ള വിശദമായ നിർദ്ദേശങ്ങൾ G.O.(P) No. 25/2015/Fin. Dated 14/01/2015 എന്ന ഉത്തരവിലുണ്ട്.

    സ്പാർക്കിൽ PRAN അപ്ഡേറ്റ് ചെയ്യപ്പെട്ട ജീവനക്കാരന്റെ അരിയർ കാൽക്കുലേഷൻ ശരിയാണോയെന്ന് Service Matters – National Pension Scheme – NPS Arrear Calculation എന്ന ടാബിൽ പരിശോധിക്കാം.

    അതിനു ശേഷം Salary Matters – Changes in the Month – NPS Arrear Recovery ടാബിൽ ആ ജീവനക്കാരനെ സെലക്ട് ചെയ്ത് Recovery start month-year, No of Installments, Last Inst No, Amount Re-Paid എന്നീ വിവരങ്ങൾ ചേർത്ത് കൺഫേം ചെയ്താൽ സെറ്റ് ചെയ്ത മാസം മുതൽ അരിയർ ശമ്പളത്തിൽ പിടിച്ച് തുടങ്ങും. (മേൽ പറഞ്ഞ ഉത്തരവ് അനുസരിച്ചായിരിക്കണം ഇൻസ്റ്റാൾമെന്റ് നമ്പർ തീരുമാനിക്കേണ്ടത്. കൂടാതെ റിക്കവറി ഡീറ്റെയിത്സ് കൺഫേം ചെയ്തു കഴിഞ്ഞാൽ പിന്നീട് എഡിറ്റ് ചെയ്യാനോ ഡിലീറ്റ് ചെയ്യാനോ സാധിക്കില്ല. ഈ കാര്യങ്ങൾ ശ്രദ്ധിക്കണമെന്ന് മാത്രം)

    ReplyDelete
    Replies
    1. sir last inst no ennathu kondu udeshikkunnathu enthanu..

      Delete
  39. Sir, TA claim entry done in SPARK but approval cannot be submitted. While submitting approval no reactions....

    ReplyDelete
    Replies
    1. Sir,The officer whose PEN is available in the DDO table only can approve claims.Go to Administration --> Code masters -->DDO ,check ddo details.If your ddo details is not listed there,contact District treasury help desk /sent mail to spark.

      Delete
  40. Sir
    How can we cancel the approved increment of an employee.

    ReplyDelete
    Replies
    1. sir,Sanction ചെയ്ത increment നമുക്ക് ക്യാന്‍സല്‍ ചെയ്യാന്‍ കഴിയില്ല.ജില്ലാട്രഷറിയിലെ സ്പാര്‍ക്ക് ഹെല്‍പ്ടെസ്ക്കുമായി ബന്ധപ്പെടുകയോ info@spark.gov.in -ലേക്ക് വിശദവിവരം മെയില്‍ ചെയ്യുകയോ ചെയ്യൂ.

      Delete
  41. Sir,
    ഒരു ടീച്ചര്‍ 20/09/2016 മുതല്‍ BRC യിലേയ്ക്ക് Deputation ല്‍ പോയി. അവിടെ SPARK ഇല്ലാത്തതിനാല്‍ ഈ സ്ഥാപനത്തിലെ SPARK ല്‍ തുടരുകയും വേണം. SPARK ല്‍ Relieve
    ചെയ്യാത്ത ഈ സാഹചര്യത്തില്‍ 01/09/2016 മുതല്‍ 19/09/2016 വരെയുള്ള part
    salary എങ്ങനെ എടുക്കും. Pls help

    ReplyDelete
    Replies
    1. Sir,Go to Service Matters-->Deputation-->Relieve on Deputation. Select employee and enter deputation details.If "Deputed to Department" is not listed choose "Autonomous Bodies",deputed to office as "Sarva Siksha Abhiyan,Tvpm".....click Confirm and Update Data,then u can process part salary.

      Delete
  42. Sir
    For processing Earned leave surrender, leave is entered through leave management system or not. What is the procedure. Explain

    ReplyDelete
    Replies
    1. Calculate Eligible leave surrender days using software available from HSSLive software section or manually

      1.Service matters->Leave->Leave Account
      Update Leave Account->EL
      Give Calculated surrender days as opening balance

      2.Service matters->Leave->Leave Surrender Order(generate Surrender order)

      3.salary matters->processing->leave surrender (prepare Bill)

      Delete
  43. Sir
    One teacher has been on leave from 04/06/2004 to 08/09/2016. Now she is joined duty w.e.f 09/09/2016. Pay fixation for 2009 hasn't done. What are the steps to be done to process her salary?

    ReplyDelete
  44. how to enter deputation to BRC?
    Deputed dept&deputed office..?

    ReplyDelete
    Replies
    1. Sir,
      Deputed dept - Autonomous Bodies
      Deputed office - Sarva Siksha Abhiyan,Tvpm.

      Delete
  45. terminal surrender bill of a retired employee cannot be done in spark.Message appears as " No valid pay slip for terminal surrender processing.cannot proceed". Recieved the hard copy of surrender pay slip.

    where to contact Spar\k help desk or AG office?
    Please help

    ReplyDelete
  46. relieved on 2/9/2016 from madathara, kollam, joined in malappura on 12/9/2016. but this date could not enter in spark as joining date. relieved school relieved with 2/9/2016 but joined school can not accept it with 12/9/2016 as joining date. what to do?

    ReplyDelete
  47. Does the gust teachers,appointed to newly granted Plus Two schools in 2014-15, need to register through SPARK?

    ReplyDelete
  48. User Revert Relieving Option The Re Generate Relieving

    Joining Time Ethra Day Anennu Relive Cheyumbo Kodukkanam...pls try

    ReplyDelete
  49. DDO of our office has retired on 30/09/2016. How to reset USER ID and PASSWORD In SPARK . Saraswathy.M, Senior Clerk, Chittur Block.

    ReplyDelete
  50. Contact Treasury Help Desk with Form 3 and Form 5 for getting authorisation to the new DDO or Officer in Charge.

    ReplyDelete
  51. Click on Form 3 and Form 5 above, to download the forms

    ReplyDelete
  52. how can i take commuted leave after the salary bill is processed

    ReplyDelete
    Replies
    1. After Salary processing of particular month....Online leave management system not allowed to insert that month's Leaves

      Delete
  53. sir how can i take commuted leave after the salary bill is processed

    ReplyDelete
  54. An employee of 8 years higher grade what should be done after enter promotion details (change of basic and increment details)

    ReplyDelete
    Replies
    1. During the entry of promotion details fix the pay using the rule 28 , no need to change the pay anywhere, i think

      Delete
  55. Sir, is there any option to edit the present salary and increment date

    ReplyDelete
  56. How to edit the scale of pay in spark.the scale of pay of HSST selection grade is Rs 42500/to Rs 87000/-.But in spark it is entered as Rs45800/-Rs89000/-

    ReplyDelete
    Replies
    1. I think the scale change is possible only by change the designation . Cont dist treasury.

      Delete
  57. A daily wage upsa in our school cannot be registered in spark. She is registered and claimed last month's salary in another school. How can she be registered in our school. Is there any option for terminating her from the previous school spark record? Please help...........

    ReplyDelete
    Replies
    1. സര്‍,പഴയ സ്കൂളില്‍ നിന്നും Accounts-->Terminate Temporary Employee വഴി മാറ്റിയാല്‍ പുതിയ സ്ഥലത്ത് register ചെയ്യാം.

      Delete
  58. i am transferred to another unit on 19.11.2015.my LPC received in the new unit show s that i am paid up to 31.12 2015.They also processed the arear DA with the salary.It is by mistake from the old unit.But i didnot get my salary for the month of Dec-15 till now.On enquiry they replied "SPARK" error.What is a solution for my problem?

    ReplyDelete
  59. Sir,
    The One Office One DDO system was introduced w.e.f January 2016. While changing over to the new system, there was a large no. of SDO bills in SPARK without encashment dates. Provision was added is spark to cancel such bills and to reprocess in the new system by the concerned DDOs. Even after getting sufficient time to do so, a significant no. of SDO bills remained without getting cancelled. As a result, many offices could not process their bills from January 2016. Finally, to overcome this situation, the SPARK PMU itself had updated false encashment dates (probably the processing date itself) for such SDO bills. The same problem might have occurred in your case.
    An experienced Treasury Help Desk User will be able to find out such bills and cancel the same. So, please ask your office to contact the nearest Treasury Help Desk. If they fail, please contact any one of the Master Trainers at the SPARK PMU, TVM by e-mail, chat or phone

    ReplyDelete
  60. how can we know the e submitted bill on the treasury is passed or not?

    ReplyDelete
  61. how can we know the e submitted bill on the treasury is passed or not?

    ReplyDelete
    Replies
    1. check bill status by accounts-bills-submitted bills

      Delete
  62. I got selection grade on completion of 15 years.Electronic pay slip is updated in spark.But I cannot update present salary which is less than AG pay slip details by two increments.Now for gazetted officers it is not possible to sanction increment either by increment link or promotion/grade link.They are making it complicated. What to do?

    ReplyDelete
    Replies
    1. I contacted spark help desk and the problem was solved

      Delete
  63. When enter KASEPF TA in claim entry there is a message diplayed that "insertion failed". Pls help

    ReplyDelete
    Replies
    1. sir,
      how can find my school spark code in spark?
      pls help

      Delete
  64. The employees got back dated grade promotion.Promotion entry was given ....But it shown only promoted days basic....As one or two year back dated promotion, increment is to sanction them...But we cannot sanction increment to these employees

    ReplyDelete
  65. Sparkil Temporaray employee was added. Medical officer on ADHOC. salary proceced. he got terminated on filling the vaccancy. now working in another hospital as adhoc. they cannot add him in temporary emply registartion as it shows AADHAAR number is already in the system... how can this be managed

    ReplyDelete
  66. @ Nazar Sir,

    Try avoiding any special character in the "Purpose" field.
    Eg: Type Treatment of the subscriber, instead of Subscriber's treatment

    ReplyDelete
  67. @ ഡോ. മാമ്മൻ പി ചെറിയാൻ
    Sir,
    Provision to terminate such employees is likely to be updated in spark within 2 or 3 days so that the terminated employees can be registered in another office afresh

    ReplyDelete
  68. How to cancel by mistekenly sanctioned increment

    ReplyDelete
    Replies
    1. sir,Sanction ചെയ്ത increment നമുക്ക് ക്യാന്‍സല്‍ ചെയ്യാന്‍ കഴിയില്ല.ജില്ലാട്രഷറിയിലെ സ്പാര്‍ക്ക് ഹെല്‍പ്ടെസ്ക്കുമായി ബന്ധപ്പെടുകയോ info@spark.gov.in -ലേക്ക് വിശദവിവരം മെയില്‍ ചെയ്യുകയോ ചെയ്യൂ.

      Delete
  69. salary arrear can't processed , message showing salary arrear from 7/2014 to 1/2016 may be processed through pay revision arrear option

    ReplyDelete
    Replies
    1. സര്‍,G.O(P)No.7/2016/Fin.Dated20/01/2016 പ്രകാരം 7/2014 മുതല്‍ 1/2016 വരെയുള്ള റിവൈസ്ട് സ്കെയിലിലെ സാലറി അരിയറുകള്‍ പേ റിവിഷന്‍ അരിയറിനോടൊപ്പം മാത്രമേ കിട്ടൂ.

      Delete
    2. Manual Salary Arrears Bill (Allowed in Treasury) for the period of July 2014 to January 2016

      You can use this software from HSSLive.in for that

      http://www.mediafire.com/download/qm8qqqxdahvz8rd/Manual_Salary_Arrear_bill-2016.xlsm

      Delete
  70. i am prepared pf bill but e submission timethis message shown Corresponding head of account is missing. You might have removed the head type entry after making the bill.

    ReplyDelete
    Replies
    1. സര്‍,ഇന്ന് ഇതൊരു common issue ആയിരുന്നു.താമസമില്ലാതെ ഈ പ്രശ്നം പരിഹരിക്കുമെന്നറിയുന്നു.നാളെ ഒന്നൂടെ e-submit ചെയ്ത് നോക്കൂ.

      Delete
  71. How to prepare gazetted leave surrender bill in SPARK. In SPARK leave account updated by AG.

    ReplyDelete
    Replies
    1. Sir,The steps are
      (1)Service matters-->Leave-->leave surrender order,fill the details and insert.
      (2)Salary matters-->Processing-->leave surrender-->leave surrender.
      (3)Salary matter-->bills and schedules-->Leave surrender–->leave surrender bill.
      (4)Salary matter-->bills and schedules-->Leave surrender–->Bank statement

      Delete
    2. Prepare Surrender sanction order.....under
      Service matters->Leave Surrender order

      Prepare Surrender bill under
      salary matters->Processing->Surrender

      Delete
  72. How to credit grade arrear of retired employee to special tsb account of ddo

    ReplyDelete
  73. where to give new basic pay for higher grade. is it to be done under promotion/grade menu?

    ReplyDelete
  74. is higher grade done under the menu promotion/grade ? Where to give new basic? pls help

    ReplyDelete
  75. Sir,
    one HSST(jr.) tr joined in our school on 13th July 2016. Before that he was working as a clerk in Registrar of co-operative societies Thiruvananthapuram.He drew the part salary for 12days at the previous office @ Pay:20000,DA:1800, HRA:1500,CCA:350.His present salary is @ Pay:32300,DA:2907,HRA:1500,CCA:0.but when we tried to process the remaining 19 days salary,it comes like this:Pay:20442, DA:1840,HRA:968,CCA(!):11.Please help us to correct this mitake.

    ReplyDelete
  76. The difference in basic pay is Rs. 645= 20000/31.
    Please check his Last Pay Change Date in Present Salary Details and ensure that it is 13-7-2016.
    Also, end date of the last entry of his Service History should be 12-7-2016 AN.
    Also check his Drawn Salary Detals to confirm that he has already drwan basic pay of Rs. 7742 from the previous office.

    ReplyDelete
  77. sir,
    i checked those things:in present salary details his last pay change date is 13.07.2016,end date of the last entry of his service history is 12.07.2016AN and in his drawn salary details it is shown that he drew basic bay Rs.7742 from the previous office; now, what sir?

    ReplyDelete
  78. If u send the details including your contact no. to muhammadap@gmail.com, I shall try to check

    ReplyDelete
  79. This comment has been removed by the author.

    ReplyDelete
  80. Sir,
    Made corrections in Service History and processed the required bill. Please check

    ReplyDelete
  81. sir,
    I am promoted to gazetted cadre and relieved on 08.08.2016 joined in new post on 17.08.2016. after transit period. LPC issued from previous office without processing salary for previous cadre for august. Pay slip not recieved. Now, while processing salary, salary is seen computed from 17.08.2016. What can be done for getting salary upto 17.08.2016

    ReplyDelete
    Replies
    1. സര്‍, ഗസറ്റഡ് കേഡറിലേക്ക് promotion കിട്ടിയവര്‍ക്ക് transit period-ലേക്ക് പ്രത്യേകം Pay slip അപ്ഡേറ്റ് ചെയ്യുന്നുണ്ട്.നോണ്‍-ഗസറ്റഡ് പീരീഡിലെ റേറ്റിലായിരിക്കും Transit period-ലെ Pay slip.Spark transfer ചെയ്തപ്പോള്‍ part salary status- YES കൊടുത്തിട്ടുണ്ടെങ്കില്‍ 1/8 മുതല്‍ 8/8 വരെയുള്ള സാലറി പഴയ ഓഫീസില്‍നിന്നും ഇനിയും മാറാം.

      Delete
  82. Deduction has been made from my salary from my salary since nov. 2014, but I didn't get a GIS account no. yet. Yesterday from DDO i was informed that without GIS account no. Salary can't be processed through spark. Today I submitted form no. C to the District insurance officer in GIS office. But it's found that the procedure will take time. Is it like that, i am not going to get my salary until I get GIS account no. ?

    ReplyDelete
  83. No instructions to treasury to block salary, especially due to none of your faults. Submit the bill

    ReplyDelete
  84. Sir
    My pay fixed into revised scale (pay revision 2014) only in this month(October 2016).
    I processed DA arrear from 01/2016 to 04/2016. But the result is error with the message "job completed with errors" and reason shown is "negative arrear for.... Such cases may be processed separately for recovery"....
    How can I correct it and process the DA arrear?

    ReplyDelete
    Replies
    1. സര്‍,Pay revise ചെയ്തത് ഈമാസമാണെങ്കിലും 1/2016 -- 4/2016-ലൊക്കെ Revised സ്കെയിലില്‍ ആയില്ലേ.അപ്പോ pay revision arrear period കഴിഞ്ഞു 2/2016 മുതലുള്ള സാലറി അരിയര്‍ ആദ്യം process ചെയ്തു മാറിയതിനു ശേഷം 1/2016 to 4/2016 DA arrear process ചെയ്യൂ.

      Delete
  85. I have taken 37 days HPL from 25/09/2016 to 31/10/2016
    How to enter this as commuted leave in spark ?

    ReplyDelete
  86. One teacher,who promoted from HSST junior to HSST,He received salary for 3 months with LPC,Now his pay slip has been updated from AG.Can we process multiple salary for 4 months (July,August,sep,oct)?

    ReplyDelete
    Replies
    1. ജൂലൈ,ആഗസ്റ്റ്‌,സെപ്റ്റംബര്‍ Multiple Month Salary ആയി ചെയ്യുകയും ഒക്ടോബര്‍ മാസത്തേതു പ്രത്യേകം process ചെയ്യുകയും വേണം.

      Delete
    2. Other Employees October salary already pair.So can we include October salary of him ?(4 months)

      Delete
    3. Multiple Month Salary യില്‍ current month salary വരരുതെന്നാണ്.ഇപ്പൊ ഒക്ടോബര്‍ സാലറിടൈം ആയതിനാല്‍ അത് മാത്രം പ്രത്യേകബില്ലായി കൊടുക്കണം.മറ്റുള്ളവരുടെ സാലറി മാറിയാലും ഈ ടീച്ചറുടെത് പ്രത്യേകം process-ചെയ്യാം.

      Delete
    4. Part Salary ഇല്ലായെങ്കിൽ

      Multiple Month Salary ചെയ്യുന്നതിന് പ്രശ്നം ഒന്നും ഇല്ല.

      Multiple Salary Process ചെയ്യുന്നതിന് ഒരു മാസം Complete ചെയ്യണം.

      Now you Can
      Include October in Multiple Salary Because October is Completed

      Delete
  87. hi,i am dr.sanal kumar ... i was on commuted leave from 24-9-16 to 7-10-16.how can i process part salry in spark bcz i didnt get my pay slip yet

    ReplyDelete
  88. I think no need of AG slip to process Leave salary up to 21 days....One GO published regarding this.....how can we consider this as part salary

    ReplyDelete
  89. what are the procedures to be merging high school pf to higher secondary pf

    ReplyDelete
  90. റംല ടീച്ചർ പറഞ്ഞത് ശരിയാണു. നവംബർ 30 കഴിയുന്നത് വരെ ഒക്ടോബർ സാലറി മൾട്ടിപ്പിൾ മന്ത് പ്രൊസസിങ്ങിൾ ഉൾപ്പെടുത്താൻ കഴിയില്ല. ഒക്ടോബർ സാലറി നവമ്പർ 1 മുതൽ മാത്രമെ ഡ്യൂ ആകുന്നുള്ളൂ. ഒക്ടോബർ സപ്പറേറ്റ് ബിൽ തന്നെ വേണം (Rule 176, KTC and Article 75 KFC)

    ReplyDelete
    Replies
    1. Sir..

      Claims of Government servants Due date for payment of pay, allowances, etc

      *75. (a) Pay, leave salary, and other monthly recurring payments become due for payment only on the expiry of the month to which they relate, and except where otherwise provided in clauses (b) to (d) below, should not be paid before the first working day of the next month.

      October Salary Due date Nov 1 മുതല്‍ ആയത് കൊണ്ട് Nov 1 മുതല്‍ Spark ല്‍ Multiple Month Salary Process ചെയ്യാവുന്നതാണ്.

      Spark Software Set ചെയ്തിരിക്കുന്നത് തന്നെ Due date ആകാതെ Employee യെ Multiple Salary പ്രോസസ് ചെയ്യാന്‍ കഴിയില്ല എന്ന രീതിയില്‍ ആണു. Due date ആകാതെ Select ചെയ്യാന്‍ നോക്കുമ്പോള്‍ "You cannot process for Current month here" എന്ന് വരുന്നത് കാണാം.

      October മാസത്തെ Multiple Month Salary യില്‍ ഉള്‍പ്പെടുത്താന്‍ Nov 30 കഴിയണമെന്നില്ല. Nov 1 മുതല്‍ Multiple Salary യില്‍ ഉള്‍പ്പെടുത്താവുന്നതാണ്.

      Please Check this to Spark..

      Delete
  91. സ്പാർക്കിലെ സെറ്റിങ്സുകളെല്ലാം റൂൾസ് അനുസരിച്ച് ആയിട്ടില്ല.
    താങ്കൾ പറയുന്നത് പോലെ ഒക്ടോബർ ബിൽ പ്രൊസസ് ചെയ്യുന്നത് നവമ്പർ 1 നു മുമ്പോ ശേഷമോ എന്നതിനു ഇവിടെ ഒരു പ്രസക്തിയുമില്ല. ക്ലെയിം പീരിയേഡും അക്കൌണ്ടിങ്ങുമാണു കറന്റ് മന്ത് ആണോ അരിയർ ആണോ എന്ന് തീരുമാനിക്കുന്നത്.
    കെ.ടി.സി റൂൾ 176 അനുസരിച്ച് ഒക്ടോബർ സാലറി ഡിസമ്പർ 1 നു മുമ്പ് മൾട്ടിപ്പിൾ സാലറിയിൽ ഉൾപ്പെടുത്താനാകില്ല. മീക്ക ട്രഷറികളും ഒബ്ജക്ട് ചെയ്യാറുണ്ട്. അത് ശരിയുമാണ്.ചുരുക്കം ചില ട്രഷറികൾ പാസ്സാക്കുന്നതായും കണ്ടിട്ടുണ്ട്. അത് കൊണ്ട് റൂൾ റൂൾ അല്ലാതാകുന്നില്ല.

    ReplyDelete
  92. how to take increment of DDOs in aided higher secondary school

    ReplyDelete
    Replies
    1. Whats the problem....Process increment,Approve Increment in service matters

      Choose Approving authority-Principal...then take U.O. NOTE ....then submit it to get sanctioned by RDD...

      Delete
  93. SDO was on commuted leave from 01/11/2016 to 04/11/2016. He forward 'online application' from his own Uesr ID & SUBMIT to Principal. But appliction not found in Principal ID.What is next step?

    ReplyDelete
    Replies
    1. This comment has been removed by the author.

      Delete
    2. with correct OTP Leave കൃത്യമായി Enter ചെയ്തിട്ടുണ്ട് എങ്കിൽ Principal Login ൽ Approve ചെയ്യാൻ കിട്ടുമല്ലോ...pls try again with Mozilla...OR try to insert leave directly in to Leave history(Not recommended)

      Delete
  94. Dear sir,
    There is some problem while entering HSST selection grade in promotion under service matters.Date of increment was 01/10/2016 and successfully passed and received. Her basic on that date was 62400. But the problem is that she was eligible for selection grade w.e f 16/07/2016 and passed on 07/11/2016.Pay fixed on 16/07/2016 is 63900.While entering new basic pay in pay fixation on promotion under promotion there is an error message that "enter present basic pay". Please help to solve this problem.

    ReplyDelete
    Replies
    1. Try with Next increment date greater than present date...correct service history or some times need to delete last entry in service history...Use promotion rule 28A

      Delete
  95. സര്‍,
    ആര്‍ജിതാവധി SURRENDER ചെയ്യുന്നതിനായി ENTRY നടത്തിയപ്പോള്‍ ഒരു ടീച്ചറുടെ പേര്+ PEN NO ഇനി SEL ചെയ്യാനുള്ളവരുടെ ലിസ്റ്റിലില്ല. ഈ സാമ്പത്തിക വര്‍ഷം ടി ടീച്ചര്‍ SURRENDER ചെയ്തിട്ടുമില്ല. ടീച്ചറുടെ പേര് എങ്ങനെ ഉള്‍പ്പെടുത്തും.

    ReplyDelete
  96. സര്‍,
    ഇത്തവണ (ഒക്ടോബര്‍ 2016) സാലറി ബില്‍ PROCESS (ഇ SUBMITചെയ്തപ്പോള്‍ ഒരു ബില്‍ SUCCESSFUL എന്നു കാണിച്ചു. മറ്റൊരെണ്ണം ഒന്നും കാണിച്ചില്ല.' AN UNEXPECTED EVENT OCCURRED എന്നും സ്പാര്‍ക്‍ HELPDESK നെ ബന്ധപ്പെടാനും എന്നുമുള്ള Message കാണിച്ചു. സ്പാര്‍ക്‍ HELPDESK മുഖേന പ്രശ്നം താത്ക്കാലികമായി പരിഹരിച്ചു.ബില്‍ മാറി. ഒട്ടേറെ ബില്ലുകള്‍ മുന്‍പ് ചെയ്തത് കിടക്കുന്നതുകൊണ്ടാണ് ഇങ്ങനെ സംഭവിച്ചതെന്നാണ് സ്പാര്‍ക്‍ HELPDESK ല്‍ നിന്നും അറിഞ്ഞത്. Incomplete ആയിക്കിടക്കുന്ന സാലറിബില്ലുകള്‍ delete ചെയ്ത് ട്രാഫിക് ജാം ഒഴിവാക്കാന്‍ എന്തു ചെയ്യണം. (Step സഹിതം പറഞ്ഞുതരണേ)

    ReplyDelete
    Replies
    1. Incomplete ആയിക്കിടക്കുന്ന സാലറിബില്ലുകള്‍ എങ്ങനെ വരുന്നു sir...encashment ചെയ്യാത്ത എല്ലാ ബില്ലുകളും Cancel processed salary ഉപയോഗിച്ച delete ചെയ്യൂ sir

      Delete
  97. പെൻ നമ്പർ ഇല്ലാതെ മുന്നേ വാങ്ങിയ ശമ്പള സർട്ടിഫിക്ക്റ്റ് പ്രകാരം, ശമ്പള റിക്കവറിക്ക് സ്പാർക്കിൽ റിക്ക്വസ്റ്റ് ചെയ്യാൻ ജീവനക്കാരുടെ പെൻ നമ്പർ ലഭിക്കാൻ എന്താണ് ചെയ്യേണ്ടത്

    ReplyDelete
  98. can we process a SDO GPF loan(NRA) through spark? pls give the steps?

    ReplyDelete
    Replies
    1. @Biju,The steps are
      1.ACCOUNTS --> CLAIM ENTRY ,select nature of claim as'PF NRA Withdrawal'and fill other details ,click INSERT and SUBMIT.
      2.ACCOUNTS --> CLAIM APPROVAL ,select the submitted claim ,Click APPROVE button.
      3.ACCOUNTS --> BILLS --> MAKE BILL FROM APPROVED CLAIMS ,select the approved claim and click 'MAKE BILL' button ,then take PRINT out of the bill.
      4.ACCOUNTS --> BILLS --> E SUBMIT BILL.

      Delete
  99. How to draw salary arrear in spark in old scale in the period from 01/07/2015 to 31/11/2015

    ReplyDelete
    Replies
    1. Sir i think Pay revision arrears ന്റെ കുടയെ വാങ്ങാൻ കഴിയു @April 2017
      OR
      Submit manual salary arrears bill(നിങ്ങളുടെ treasury-ൽ ചോദിച്ചിട്ടു)
      ഇപ്പോൾ പല Treasury കളും Manual bill സ്വീകരിക്കുന്നില്ല

      Delete
  100. 1)Revised salary for the month of june 2016 and july 2016 processed,e-submitted and encashed as multiple monthly salary.2)Then processed arrear salary for the month of february 2016 to may 2016 and e-submitted to treasury but not encashed.By mistake the treasury cancelled the 2nd bill.3)The arrear D.A (3%) is processed without cancelling the 2nd bill and merged with the salary bill foe the month of august 2016 and encashed.Now the 2nd bill is not able to e-sumit again and encash.How to solve the problem ?

    ReplyDelete
    Replies
    1. @Hari,ട്രഷറി object ചെയ്ത അതേ ബില്ലുതന്നെ വീണ്ടും ഇ-സബ്മിറ്റ് ചെയ്യാന്‍ കഴിയുമായിരുന്നില്ല.ക്യാന്‍സല്‍ ചെയ്ത് വീണ്ടും process ചെയ്തു ഇ-സബ്മിറ്റ് ചെയ്യേണ്ടി വരും.D.A അരിയര്‍(3%)process ചെയ്തപ്പോ രണ്ടാമത്തെ ബില്ലിലെ(salary arrear)data വരാന്‍ ചാന്‍സ് ഇല്ലല്ലോ.

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    2. When the DA Arrear(due) (3% in revised scale) is merged, it considered the salary arrear has been already processed and encashed (as drawn bill). But salary arrear is only processed but not encashed so that it become not able to cancel and not able to e-submit to encash.The salary arrear(02/16 to 05/16)What will be the solution.(three teachers are in problem-Rs.82038 locked)

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    3. @Hari,സാലറി അരിയര്‍ ബില്ലിലെ details ആണ് DA Arrear ബില്ലിലെ drawn ആയി വന്നതെങ്കില്‍ പഴയബില്‍ ഇ-സബ്മിറ്റ് ചെയ്യാനായി സ്പാര്‍ക്ക് ഓഫീസിന്‍റെ സഹായം തേടുക.

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  101. Sir, please give me the steps to process SDO Leave surrender bill

    ReplyDelete
  102. Sir, please give me the steps to process SDO Leave Surrender Bill

    ReplyDelete
    Replies
    1. @Lekshmi,First ensure that the Leave surrender slip updated by AG. Then go to
      (1)Service matters-->Leave-->leave surrender order,fill the details and insert.
      (2)Salary matters-->Processing-->leave surrender-->leave surrender.
      (3)Salary matter-->bills and schedules-->Leave surrender–->leave surrender bill.

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  103. This comment has been removed by the author.

    ReplyDelete
  104. This comment has been removed by the author.

    ReplyDelete
    Replies
    1. Conveyance allowance അപ്ഡേറ്റ് ചെയ്തിട്ടുണ്ടെങ്കില്‍ Salary matters->Processing->Arrear->Salary arrear വഴി ചെയ്യാം

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  105. after seting the EARNED LEAVE of an employ i cant process the leave surrender as the pen no. of teacher is not seen ther e to select.

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  106. Is there a circular recently allowing arrear bills manually ie not through spark

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  107. Pre revised arrears(From 7/2014 to 2/2016) manually claim ചെയ്യാമെന്ന് order ഉണ്ട് ...concerned treasury ൽ ചോദിച്ചിട്ട് ചെയ്യുക

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  108. Sir, Last week my question was the existing order on non spark bill of 2009 to 2012 or the Bill not to be done as E-submit. But answer is for the bill period of 01.07.2014 to 31.01.2016. Answer if have clear awareness.

    ReplyDelete
  109. sir
    please describe the procedures for processing the GPF temporary Advance of an HSST in SPARK

    ReplyDelete
    Replies
    1. @Lal,The steps are
      1.ACCOUNTS --> CLAIM ENTRY.
      2.ACCOUNTS --> CLAIM APPROVAL.
      3.ACCOUNTS --> BILLS --> MAKE BILL FROM APPROVED CLAIMS.
      4.ACCOUNTS --> BILLS --> E SUBMIT BILL.

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  110. How to change the PAN number in SPARK

    ReplyDelete
    Replies
    1. how to make correction in PAN NUMBER

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    2. @Najma,Servise matters ->Personal Details ,edit PAN NUMBER and CONFIRM.

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  111. How can I change my designation in SPARK?

    ReplyDelete
    Replies
    1. Your Pay Scale in the Salary bill is correct, but designation is not correct - If yes! = Go to promotion in SPARK and select the correct designation and confirm the same.

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  112. how to enter additional increment in spark

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  113. Get sanction of the advance/additional increment from the controlling officer concerned and report the same to your District Treasury Help desk or to SPARK directly by
    E-Mailing the Details and request.

    ReplyDelete
  114. One teacher relieved from HSST Jr and joined as HSST in another school on Feb.2016.Now when processing DA arrear from 01/16 to 04/16 ,it shows negative amount.How can solve it ?

    ReplyDelete
    Replies
    1. If any bill shows negative amount as balance is means that there is a withdrawal made previously than the present basic pay, DA & HRA. Therefore, Check the 'PBR' (See slary matters)of the employee or 'salary drawn details' and make necessary corrections such as Cancelling the bills generated - but not encashed etc. etc.

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  115. The increment date of a teacher of our school falls on 01/12/2016. The AG has electronically updated and sent the pay slip. While trying to process the pay of 11/2016, an error generated as "present salary details is not matching with AG payslip". what to do, before approaching spark help desks?

    ReplyDelete
  116. I think you are a Gazetted Officer and in a government School. Goes to salary matters --> Pay revision editing --> Present Salary. Then make necessary corrections in Basic Pay and Last Pay Change Date as 01/11/2016 and next increment date as 01/11/2017 then click the confirmation at the bottom -right side. Now, You can process the bill without any error.

    ReplyDelete
  117. full salary can dissolve into P.F A\c

    ReplyDelete
    Replies
    1. The maximum of the amount to be credit to PF is only up to the amount of Basic Pay only. (If you mean that the maximum amount of PF amount to be credited to PF as Subscription)

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  118. Sir
    VEO joined duty in this office on 06/10/2016 who was previously worked in Gramapanchayat as clerk. 5 days salary received from the previous office. Entered his date of joining in this office as 06/10/2016. while processing salary for 10/2016 in this block full salary was processed. How can I process his salary for 26 days. Please help

    ReplyDelete
    Replies
    1. Sir,Please check the following details
      1)Last pay change date in"PRESENT SALARY DETAILS" and ensure that it is 06/10/2016.
      2)The end date of the last entry of his"SERVICE HISTORY"should be 05/10/2016AN.
      3)Date of joining in the Department in PRESENT SERVICE DETAILS- ensure that it is 06/10/2016.(Servise matters ->Personal Details)

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  119. Sir..
    I was working as clerk in SC development dptmnt till 17/11/16.
    I relieved from there on 17/11/16 and joined Kerala university on 19/11/16. At Kerala uvsty spark software is not using . So please advise what has to be done to process my part salary till 17/11/16 at SC Dvlpmnt dptmnt.

    ReplyDelete

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