Higher Secondary Grade Fixation Software, Govt Orders, Circulars

Higher Secondary Grade software
Several forms have to be prepared in connection with Higher Grade and Selection Grade fixation for Higher Secondary School Teachers. This deed needs to be done meticulously and accurately during the service period of Govt/Aided school teachers. Preparation of grade fixation related documents like statement, proceedings, option form etc is possible with the software tools given here. Table of Contents(toc)

Grade Fixation Software Tools

The grade software tools prepared by HSSTs Smt.Sreeja V M, HSST Computer Science, Govt Girls HSS, Aluva and Sri.Surendran K, HSST Zoology, MTC, KITE, Kannur are introduced here. 

1. Easy Grade for Govt Higher Secondary School Teachers by Sreeja V M

As per GO(rt) No.697/2017/Gen.Edn Dtd dtd 10.03.2017 the Principal concerned has the privilege to fix Higher Grade/Selection Grade of Govt Higher secondary school teachers. For this, leave account details have to be collected from A.G. Easy Grade software prepared by Sreeja teacher is supportive in the preparation of Higher Grade and Selection Grade of Govt Higher secondary School teachers, being sanctioned by the Principals and getting updated pay slips from Accountant General. 

As the name suggests, EasyGrade is a simplified procedure for sanctioning higher/selection grade by the Head of Institution through the Accountant General. 

Pre requisites: 

This application works only in MS Windows OS. MS Office is to be installed, because this is an MS Excel based application. Macro is to be enabled in MS Excel. The detailed steps to enable Macros are given in the home page. EasyGrade is a 3-step process. 

Step 1: Data Entry 

Click on “Data Entry” button. Fill the Service Particulars table. The revised pay scale (wef 01/07/2019) is provided for easy access. Note that the last row (Leave details from AG - Order No and Date) may be left unfilled if the details are not yet available. 
However this is to be filled before proceeding to Step 3. Please note that the steps 2 and step 3 will generate corresponding forms as per your entered data. 

Step 2: Request leave details to the Accountant General through the Head of Institution 

If you are a gazetted government employee, click on buttons corresponding to steps 2a, 2b, and 2c to generate the related forms. The forms obtained through steps 2a and 2b are to be kept in the institution. The form obtained through Step 2c (Leave Details Request) is to be sent to the Accountant General. Note that the institution Order Number and Date is to be filled. Wait until you receive the leave details from the Accountant General. On receiving, you may fill the last row of Data Entry section (Leave details from AG - Order No and Date) which was left unfilled in Step 1. If you are a non-gazetted government employee, you may skip the step 2c. 

Step 3: Proceedings by the Office Head 

After getting the leave details from the Accountant General, the Head of Institution can sanction the higher/selection grade. For this, click the button corresponding to Step 3a. This is the most important form of the whole process. 

Take 4 copies of the form generated through Step 3a. Send the original document (duly attested by the office head with sign and seal) to the Accountant General and wait for it to get sanctioned. 

Note that the institution Order Number and Date is to be filled. Once it is sanctioned, you will receive the pay slip (online updation through SPARK). Keep the other generated copies in the service book, office register, and as personal copy. 

If you are a gazetted government employee, click button 3b to generate Form of Undertaking and 3c to generates the Covering Letter. Send the Form of Undertaking (3b), the Covering Letter (3c) along with the original proceedings (3a) to the Accountant General. 

Non-gazetted government employees may skip the step 3b and 3c. 

Grade updation in Spark(New update):

  • Step 1 (DDO Login) 
Service Matters -> Promotion/Grade/Reversion -> Promotion Order (Gazetted) -> Enter Promotion Order Details (For TBHG/Ratio Based) 

Upload the scanned copy of Proceedings file (duly attested by Principal) obtained from Step 3 of EasyGrade software (less than 1MB).
grade fixation in spark
  • Step 2(DDO Login):
Service Matters -> Promotion/Grade/Reversion -> Promotion Order (Gazetted) -> Approve Promotion Order Details (For TBHG/Ratio Based) (Use DSC for DDO Approval) 

You can download and verify the CTC. 
grade processing in spark
  • Step 3(DDO Login): 
Service Matters -> Promotion/Grade/Reversion -> Promotion Order (Gazetted) -> Forward Promotion Order Details to AG (For TBHG/Ratio-Based) 
spark grade processing
  • Step 4(Individual Login) 
Verify the forwarding status through individual login of the particular employee whose Grade is to be sanctioned. 
Service Matters -> Promotion/Grade/Reversion -> Relieving CTC -> View Relieving CTC Status 
spark grade
Ensure that it is sanctioned by DDO and forwarded to AG. You can download the CTC from individual login also. 
spark grade software
Note:- Your PaySlip will be generated once it is approved by AG

Easy Grade Download Link

Click the link to download the Easy Grade software by Sreeja V M.
Easy Grade for Govt Higher Secondary School Teachers
Easy Grade Software by Sreeja V M for Govt Higher Secondary School Teachers
Easy Grade Software by Sreeja V M-Help file
EasyGrade–Help File for Spark Updations(New)
Easy Grade-Grade software by Sreeja for Govt Higher Secondary School Teachers(Pre-revised Pay Scale)

2. Grade Fixation Software for Aided/Govt Teachers & Employees by Surendran K

The software tool prepared by Sri. Surendran K assists the preparation of Higher Grade and Selection Grade of Headmaster's/Primary/ Secondary /Higher Secondary Teachers of Departmental/ Aided Schools, Lab Assistants and all other government employees
The Regional Deputy Director concerned is the grade sanctioning authority for Aided school teachers. The service details of the teachers have to be gathered and submitted to the RDD for this purpose. The preparation of grade fixation of Aided Higher secondary school teachers is possible with the help of the software tool prepared by Sri. Surendran.K 

Grade Fix Software Download Link 

Click the link to download the grade fixation software by Surendran K.
Higher Grade Software for Aided Higher Secondary School Teachers
Grade software by Surendran.K for Aided Higher Secondary School Teachers(Last updated on 17-07-2021)

Related Govt Orders & Circular

For downloading the Govt Order, authorizing the Higher Secondary Principal for grade fixation, sample proceedings and other connected documents, click the link.
Related Downloads
Gazatted Employees Grade updation in SPARK-Help file
Gazatted Employees Promotion order and forward Relieving and Joining CTC to AG
HSST Junior Grade Promotion-Clarification Circular dtd 29-10-2021
11th Pay Revision Report and Salary Scale
Time bound Higher Grade (22/27) years-Counting Higher Secondary Service of HM. GO(Ms) No.11/2021/Gen.Edn dtd 11.01.2021
Time bound higher grade. clarification GO(P) No.141/2019/fin dtd 19.10.2019
Relinquishment and grade-Guidelines dtd 25-07-2019
Proceedings of the Principal/Principal-in-Charge of Govt HSS
Sanctioning Time Bound Grade to Teachers / Non teaching staff -Higher Grade-sanction-Delegation of power to Principal/Principal in charge GO (rt) No.697/2017/ Gen.Edn Dtd dtd 10.03.2017
Sanctioning Time Bound Grade to Teachers / Non Teaching staff -Authorize Principal. Circular No.Ad.B.Spl.Cell/49402/16/HSE dtd 16.11.2016
Grade Fixation -Scale of Pay Revised. Circular
Grade Fixation(Higher/Selection) -Circular TVM RDD dtd 02.09.2015
Grade Fixation(Higher/Selection) -Circular TVM RDD dtd 03.05.2016
Higher Secondary Principals Second Grade Promotion(15 years). GO(P) No 1-2018-(92)-Fin dated 01-01-2018
Submitting Time bound higher grade request to finance department-list of documents to be submitted-circular dtd 12-07-2022
Aided HSS brocken service will be counted for grade and increment. GO(P) No. 16/2022/Gen.Edn dtd 23-12-2022
The Software tools prepared by Hsslive.in® can be downloaded free for personnel use. Uploading this with other sites except Hsslive.in® and commercial use of this are strictly prohibited. Prior permission has to be sought from Hsslive.in® for such things.

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  1. Is there any grade fixation software for HSST Juniors?

  2. @ sreekanth
    This software is designed for both Juniors and Seniors
    It can also be used by Govt/Aided teachers for any grade fixation

  3. Hai Surendran Congratulations for your effort.

  4. Sir
    This software is really helpful and reduced our efforts in the case of manual grade fixation.Hope the updated version will be awailable on hsslive soon.

  5. Sir
    When will publishing 2015 Higher secondary first year exam results

  6. Sir
    When will publish plus two say exam result


  8. hello i have 2years of aided service and i was able to fix my higher grade salary using your software thank you very much , i want to know is there any other additional performa for those teacher who has aided HSST service apart fom their service book.

  9. 2014 ജൂലൈ -ക്ക് ശേ ഷം ഗ്രേഡ് കിട്ടിയവർ എങ്ങിനെ യാണ് സാലറി ഫിക്സ് ചെയ്യേണ്ടത്

  10. Sir , will this be effective in fixing grade for Vocational Teachers ( Senior post ) in the department of VHSE ?



  13. sir , please provide revised grade fixation software as per the new order dtd 10/03/17

    1. Grade Software(Grade Fix by Sreeja) as per the new govt order published. Pls check

  14. Great work Sreeja teacher. This is called real creativity, and by this you are helping thousands across the state. The fact is that you are otherwise not a software developer (a teacher) shows your commitment to teaching. We are honored if your contributions and good bless you

  15. Pls provide Sreeja Tr's contact information

    1. Please mail your contact details to hsslivein@gmail.com

    2. My contact details are there in the home page of the Application.

  16. This comment has been removed by the author.

  17. This is a cicely written software covering all the necessary documentation aspects. It stands out compared to other similar softwares available online.


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