How to Process Earned Leave Surrender in Spark ?

earned leave surrender processing
Those who have spent holidays in Mid-Summer vacation by engaging themselves in official duties are eligible to avail of earned leave. Duties can be manifold types like valuation of answer script, teacher training programmes, election duty, census etc.

People who were occupied with such assignments can surrender their earned earned leave for encashment. Leave surrender bill should be prepared by using SPARK software. Along with the surrender bill processing through SPARK, the proceedings to be submitted, recommendation letter, application form for leave should be readied. 

The two softwares for the preparation of these documents are introduced here. The first one is for the Gazetted officers and the second one is for the Non-Gazetted/Aided staff.

ELS Calculation and Vacation Days

The calculation for earned leave surrender is as follows.
ELS Calculation=Number of duty days X 30/Number of vacation days(alert-success)
Year Number of Vacation Days
2010 61
2011 61
2012 64
2013 67
2014 65
2015 61
2016 61
2017 61
2018 61
2019 68
2020 NA(Covid 19)
2021 NA(Covid 19)
2022 59
2023 61

ELS-4-SDO for Processing leave surrender of Gazetted Officers

For the encashment of the earned leave of the gazetted officers,the proceedings should be prepared by the Head of the institutions to be sent to the AG's Office and the pay slip would be sent from the AGs Office. 

ELS-4-SDO is a software utility prepared by Sri.Alrahiman to prepare the necessary documents such as proceedings,letter of recommendation from the head of the institution,leave application form. Various kinds of earned leave can be surrendered in this at a time. 

For instance , there is a facility to surrender different duties like valuation duty,election duty,vacation training programmes for teachers etc:- Any such duties from the year 2005 can be surrendered together whereas the KSR states that maximum number of days of duty in a year is limited to 30 days. 

By using a single software for all in one office,the preparation of required records and bills can be done. To download the ELS-4-SDO software prepared by using Microsoft Access,click the below link.
Software for Gazetted Employees
ELS-4-SDO Software for Processing leave surrender of Gazetted Officers by Alrahiman

ELS Calculator for DDO for processing leave surrender of Non Gazetted /Aided Institutions

ELS calculator using Microsoft Excel/Ms-Access software prepared by Sri. Bibin C. Jacob and Alrahiman  for the Non -gazetted officers/employees of Aided institutions. Leave surrender related proceedings, recommendation letter, application form for leave etc are available here. Click the below link for software download.
Software for Non-Gazetted/Aided Employees
ELS Calculator Software for processing leave surrender of Non Gazetted/Aided Institutions by Bibin C. Jacob
ELS -4-NGO Software for processing leave surrender of Non Gazetted/Aided Institutions by Alrahiman

Earned Leave Surrender Bill Processing in SPARK

Step 1: 
(For the Non-gazetted /employees of aided institution it is sufficient to complete step 1. Gazetted officers should follow from step 2)
Log in to SPARK and click on the menu -Service Matters-Leave-Leave Accounts. As the window opens then select the employee.Then tick mark be done in the radio button EL in leave type and also in Enter Opening Balance on Subsequent Date. (The employees surrendering leave for the first time should select the option-Enter Opening Balance). Give the date of leave surrender or a date before it in As on Date column in next fields. Enter the number of days allowed for leave surrender against No of Days.
Step 2:
(Gazetted officers should confirm the updation of AG Surrender slip in SPARK before proceeding to step 2)
Click on the Menu-Service Matters-Leave-Leave Surrender Order. Then enter Sanction No, Sanction Date and select the employee to give Application Date , No of Days , As on Date etc:-
Step 3:
Next click on the menu-Salary Matters-Processing-Leave Surrender. When the screen opens for the entry of details next, select DDO code and Bill Type. Details of leave surrender employee will be listed. Tick the name of the employee whose bill is to be submitted.
Step 4:
Click next, Salary Matters-Bills and Schedules-Leave Surrender-Leave Surrender Bill. As you enter the DDO code,Year, Month etc, the bill details can be seen.Click on the select button to take the print out of Surrender bill and bank/TSB account statement.
Related Downloads
Periodical Earned Leave Surrender for the Financial Year 2024-25. GO(P) No.23/2024/Fin dtd 16.03.2024
Periodical Earned Leave Surrender of earned leave-Provision for Online Application. Tutorial(Malayalam) by Dr.Manesh Kumar E
Periodical Earned Leave Surrender of earned leave-Provision for Online Application. Circular dtd 09-08-2023
Processing earned leave surrender of employees in spark and crediting the amount to provident fund. Help file prepared by Sri.Ajayakumar K S
Periodical Surrender of earned leave for the financial year 2023-24. GO(P) No.66/2023/Fin dtd 30-06-2023
Periodical Surrender of earned leave-2022-23. Clarification regarding lock in period. GO(P) No.34/2023/fin dtd 31.03.2023
Periodical Surrender of earned leave for the financial year 2022-23. Clarification. Govt order GO(P) No. 20/2023/Fin dtd 25-02-2023
Periodical Surrender of earned leave for the financial year 2022-23. Govt order GO(P) No. 148/2022/Fin dtd 30-12-2022
Summer vacation for schools in Kerala from 3rd April 2022 to 31st May 2022. Notification dtd 04-04-2022
How to Process Leave Surrender in Spark-Help File[PDF]
Earned Leave Surrender for Election Duties-Circular No. 449/E.A2/2017/Election dtd 04.05.2017 and 05.05.2016
Earned Leave Surrender for Vacation Training Courses-GO(P) No.3188/2009/Gen.Edn dtd 30.07.2009
Software for Gazetted Employees
ELS-4-SDO Software for Processing leave surrender of Gazetted Officers by Alrahiman
Software for Non-Gazetted/Aided Employees
ELS-4-NGO Software for processing leave surrender of Non Gazetted/Aided Institutions by Alrahiman
ELS Calculator Software for processing leave surrender of Non Gazetted/Aided Institutions by Bibin C. Jacob
ELS Calculator Software for processing leave surrender(Linux/Ubuntu Version) by Bibin C. Jacob

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  1. How can we add commutted leave in spark?

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  2. 'How to Process Earned Leave Surrender OF A DECEASED EMPLOYEE in Spark

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  3. How to correct no of days in El surrender after processing the bill?

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  4. How to process Terminal Surrender of Earned Leave of Retired Employee?

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  5. what are procedures to claim ELS for a teacher who handled addln. charge of a principal from april 1, 2022 to sept 12, 2022

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