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Reimbursement of Study tour expenses of SC Students

Thursday, November 14, 2019 / No Comments
The expenses towards study tour organized by the institutions will be incurred by the government for the schedule category students studying in Higher Secondary/Degree/Professional Degree courses. It comes under one of the welfare schemes implemented by the Schedule Caste Development Department. The students participated in the study tour should submit an application after the tour for the amount of expenses to be sanctioned. Only the students availing of e-grant benefits are eligible to apply for this.

What should be done by the students to avail of this benefit?
To become the beneficiaries of this scheme, the study tour participants of SC category should fill up the application form as given below and submit it to the head of the institution. After the completion of the trip only, the students will be able to apply to get this benefit. There won’t be any payment in advance. The scheme method is that the amount would be credited to the bank account of the students who submit application. For this, the applicants should give his/her e-grant account number in the application form. To download the application form, click the link below.

What should the Institution do?
While the institutions organize study tours as part of the course of study, the students belonging to the schedule caste category should be informed of the study tour benefits they are entitled to and it can be availed of only after the trip on submission of application form. After the trip, filled up application forms (given below) should be received from the SC category participants who are e-grant beneficiaries as well.

The places visited, amount spent etc should be separately attested by the head of the institution. The itinerary of the tour conducted must be attached here. All such applications received from the students should be submitted to the District Schedule Caste Development Office. Amount will be credited to the bank account of the students after scrutiny. The maximum amount for a SC category student participating in the study tour organized by his / her institution is Rs.4000/- which will be credited to the account. Application form and details are given below.
Application Form Download
Reimbursement of Study tour expenses of SC Students-Guidelines & Application form dtd 23.09.2019
Reimbursement of Study tour expenses of SC Students-Application form
Related Downloads
School Study Tour-Guidelines

Guidelines on School Study Tours

Friday, October 12, 2018 / 51 Comments
It is very common to organize educational tours amidst the course of study considering the educational significance and purpose as it breaks the monotony of learning and refresh the students to indulge in their curricular activities with new vigor to trigger their knowledge. Its impact on learning experiences is so good that it has become a need and a part of the course. The certain things to be remembered while organizing study tours have been given in detail through different circulars by the General Education Department and Directorate of Higher Secondary Education.

Study Tour Planning and Schedule
In higher secondary schools study tours should be conducted in the month of October, November or December. It should be planned in such period that it should not affect the exams, fairs and working days.

How to Organize School Study Tours
The place selected for study tour, stay, travelling days and programme etc should be decided after a discussion with the PTA executive committee. Also the minutes of the PTA executive committee meeting regarding the study tour should be kept safely. Study tours can not be allowed without the consent of the PTA.

To get Permission for Study Tour
Even though, the PTA executive committee gives consent to organize the same, the relevant documents should be submitted to the Regional Deputy Director(RDD) seeking permission for the tour in the higher secondary level. Given below are the documents to be produced with regard to this

1.Copy of the PTA minutes / report
2.Itinerary of the journey specifying the time of arrival, stay and departure of all days
3.Undertaking of the Principal stating that tour is being conducted meeting all the requirements specified in the circulars.
4.The list of students.
5.Name and contact number of escorting teachers.

It should be done before the schedule of the tour to obtain permission from the RDD.

Teacher Representatives
The presence of a teacher is must in the ratio of 1:15, and it should be a male teacher for boys and female teacher for girls. There should be a change in the accompanying teachers. The inclusion of family members of principal or teachers for the trip, must be avoided. Whereas the the PTA representatives can take part if they are willing. The principal or the tour convener ought to submit the report of the tour conducted, to the RDD within a week after the trip. The feed back / opinion of the teachers and students be included in it. It should be ensured that there has been decent behavior from teachers and students as well.

Instructions to Students
The consent letter from the parents of students who are willing to participate in the study tour must be collected. The itinerary, accompanying teachers’ mobile number etc be given to the parents. Likewise, the parents are also required to give their contact number to the tour convenor. Students must not be allowed to use mobiles during such trips. They should be enforced to refrain from vulgar/ indecent way of dressing, talking and unnecessary photo clicks. If the students don’t conduce to make a good and comfortable journey, the school authorities can take action against them like issuing T.C etc.

Instruction to Schools
The teachers accompanying the students in the trip should keep a copy of the list of study tour participants. For the safe and smooth journey, food and stay facilities, sight seeing spots etc should be planned and booked early. First aid and other necessary medicines be ready with them. The health condition of students have to be confirmed whether he / she is fit for the journey. Only healthy food and drinks are preferred. Travel between 9p.m to 6 a.m should be avoided. The tours be affordable to even the economically backward students. The details of travel expenses should be made known to the tour participants and the teachers and their consent is also needed. After the trip, safe reaching of the students to their home should be confirmed.

Number of Tours Allowed in an Academic Year
In the case of higher secondary schools with more batches or students, the tours can be arranged either batch wise or class wise. It is the responsibility of the principal of the institution and the PTA to plan and arrange it accordingly. Consent of the RDD is a must.

For field trips related to CE activities, the principal can grant permission. An undertaking from the teacher concerned has to be given. Such field trips arranged as part of curricular activities would be a short trip, setting out in the morning and getting back in the evening of the day itself. It would be a mere field trip.

Orders, circulars in connection with school study tours published at different times by the General Education Department and the Directorate of Higher Secondary Education, can be downloaded from the link.
Orders and Circulars in Connection with School Study Tours
School Study Tour : Govt authorised tour operators. circular dtd 02.03.2020
School Study Tour : No of working days-clarification circular from DHSE dtd 23.11.2019
School Study Tour : Instructions from DHSE dtd 12.10.2018
School Study Tour : Guidelines from RDD TVM dtd 15.10.2015
School Study Tour : Guidelines from DHSE dtd 15.11.2012
School Study Tour : Guidelines from DHSE dtd 28.04.2012
School Study Tour : Guidelines from DPI dtd 27.12.2013
School Study Tour : Guidelines from DPI dtd 02.03.2007
Reimbursement of Study tour expenses of SC Students-guidelines
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Utilizing KTDC Buses for School Tours. Circular dtd 19.07.2018