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SPARK Deduction from Salary for OCKHI Disaster Relief Fund

Friday, December 22, 2017 / 10 Comments
All the govt employees and teachers have been requested to contribute with their two days’ salary for the fishing community and other victims of the disaster caused by the Ockhi cyclone to the Chief Ministers’ disaster relief fund (as referred in the circular). Considering the suggestions put forwarded by the different service unions, it has been decided that two days’ salary or salary amount as they like or a particular amount of money according to their wish can be granted for the welfare of the disaster victims.

All the heads of the departments are directed to authorize the Drawing and Disbursement Officers concerned to remit this amount to STSB – 799011400003321, District Treasury, Thiruvananthapuram, the head of account opened specially for the Ockhi disaster relief victims. Also, it can be remitted in person in Ac. No.67319948232, State Bank of India, City Branch, Thiruvananthapuram. IFSC code – SBIN0070028.

Along with the contribution amount, a letter by the employees should be submitted showing their consent for bestowing the amount towards relief fund. In the absence of the consent letter, two days’ salary will be deducted through SPARK with the assumption that they are willing to do so. All such contributions in cash towards disaster relief fund would be eligible for income tax deductions.The contributions towards the CM's disaster relief fund will get a 100 per cent exemption of tax according to the I-T Act, section 80G(2) (IIIHF).

SPARK Deduction Module
Module for Ockhi contribution has been enabled in SPARK, under the menu Salary matters-Ockhi relief contribution.
Then select Department,Office,DDO Code and Bill Type.  Click on 'Click here to get the employee Details' button
By default, all the employees in the selected bill is assumed to contribute two days salary. This can be changed by DDO by changing the no. of days/fixed amount.

Select Days or Fixed Amount from the select box, type the amount,if the selection is Fixed amount  and click the update button to effect the changes.

Guidelines to Process second installment of Pay revision Arrears in Spark

Tuesday, October 24, 2017 / No Comments
The arrears on account of pay revision for the period from 01.07.2014 to 31.01.2016 will be paid in cash in four equal installments. The facility for generating second installment of pay revision arrear is now available in SPARK. Before processing the arrear, DDOs are instructed to read the circular 77/2017/Fin dated 19/10/2017 (Click here to read the circular).The steps to be followed in SPARK for generating second installment of Pay revision is given below. 
Before Processing the second Installment, Please confirm the Treasury encashment details of the First installment of pay revision arrear bill. (Select Salary matters-> Encashment Details -Select SPARK code of the first installment Pay Revision Arrear Bill)


Step 1: Generate Pay Revision Arrear Bill(Draft)
Click on Salary Matters- Pay revision 2014- Pay revision arrear- Pay revision Arrear Bill. 
Then select the month on which the employee’s Ist pay revision arrear bill got processed. The inner bill will be same as  that generated with the Ist installment. Check the draft bill of Outer bill (2nd installment) and Schedules (2nd installment).

Step 2: Make bill(To remove the 'Draft' watermark from the outer bill)
Click on Accounts-Bills- Make bill from payroll-select the bill for the 2nd installment. 

Step 3: Generate Pay Revision Arrear Bill
After make bill option click Salary Matters- Pay revision 2014- Pay revision arrear-Pay revision Arrear Bill. Take print out of the bill(second Installment)

Step 4: E submit Bill
Go to Accounts -Select Bills-Click the option E-submit Bill

State Life Insurance(SLI), Group Insurance Scheme(GIS) and Viswas Portal

Tuesday, October 10, 2017 / 4 Comments
Updating Passbooks of GIS Subscribers and SLI Policy Holders
The govt has published an order on 28.07.2017 regarding adding the details of premium and its updatation of govt employees who are members of State Life Insurnce(SLI) and Group Insurance Scheme(GIS) in Viswas Portal as part of digitalization. As per this order, instructions have been given for the updation of pass book and collecting the same by the DDO. So it is the responsibility of the DDO to include the policy details and premium to be paid details of all govt employees in Viswas Portal.

Each govt employee would have one GIS account. If any one has two GIS accounts, the first one can be retained and the second one can be cancelled. An application has to be given to the insurance office to cancel it. In the case of SLI, each govt employee may have more than one policy.

All govt employees should enter the details of premium such as premium – till date, number of terms paid and get it countersigned by the DDO of the institution of that period where they were working. The copies of all pages of this passbook must be submitted to the DDO. It should be endorsed by the DDO of the time and date of encashment also be entered. The scanned copy of the first page of the pass book of all policies should be updated in the software (even the mobile photo is sufficient).

The month and year entered in the first page of pass book would be that of the policy beginning period. Like wise, the amount entered in the first page is the first premium. The maturity date of SLI policy would be that entered in SLI pass book whereas for the GIS policy, the maturity date is the date of retirement year and month.

At the time of GIS premium increase, premium details (month of increase of the premium, year, increased premium amount, salary scale of the month) etc should be entered. If the premium is not paid for continuous six months, the current policy would be considered as a lapsed policy. Though the premium is paid after six months, it would be considered as a lapsed policy only. Details of such policies need not be uploaded. To revive such policies after six months break, the employee should contact the insurance office and submit an application to renew it. After that only, the details can be uploaded. Since final submission can be done only after the inclusion of details of all staff of the institution, lapsed policies should be renewed on submission of application as early as possible. Once the details above said are collected, it can be included in the software.

Help file regarding SLI / GIS premium of previous period, each term premium amount and how to collect such details can be downloaded from the link.
Downloads
Final date for the Legacy Data Entry of SLI/GIS passbooks Vide Order No. G.O.(P) No. 97/2017 dated 28/07/2017 has been extended to 30th April 2018 Vide Order No. GO(P)No.49/2018/Fin 24-03-2018.
Final date for the Legacy Data Entry of SLI/GIS passbooks Vide Order No. G.O.(P) No. 97/2017 dated 28/07/2017 has been extended to 31st January 2018 Vide Order No. GO(P)No.10/2018/Fin 17/01/2018.
Updating Passbooks of GIS Subscribers and SLI Policy holders in Viswas Portal-Date extended. GO(P) No..152/2017/Fin dtd 30.11.2017
Updating Passbooks of GIS Subscribers and SLI Policy holders in Viswas Portal-Help file and User Manual
Computerisation of KSID - updating SLI/GIS premium deductions in passbook-Instruction- Issued.Circular No.No.31/2017/Fin dtd 29.04.2017
Group Insurance Scheme-Online Portal Viswas-Computerisation of SLI and GIS. GO(P)No97-2017-Fin dated 28-07-2017

User Manual for Viswas Portal
State Life Insurance Department have introduced the facility to file applications online for Group Insurance Scheme(GIS) Membership and Claims through the portal Viswas. Click the below link for Guidelines and user manual for the new GIS portal Viswas.
Downloads
Group Insurance Scheme-Online Portal Viswas User Manual
Group Insurance Scheme-Online Portal Viswas

GIS Account Number to 12 Digit Account Number
The help file and portal link for converting your GIS Account Number to 12 Digits is given below
Downloads
Convert your GIS account Number to 12 Digits Conversion system-Help File
Convert your GIS account Number to 12 Digits Conversion system-Portal Link

Enhancement of GIS Subscription Rate
Government have revised the classification of Scale of Pay of Groups and rate of subscription of Kerala State Employees Group Insurance Scheme(GIS).Click the below link for Govt Order.
Downloads
Group Insurance Scheme(GIS)-Classification and Rate of Subscription-Revised. GO(P)No.112/2016/Fin Dated 01.08.2016
Group Insurance Scheme-Enhancement of Rate of Interest - GO(P) No 533-13-Fin dated 25-10-2013
Group Insurance Scheme-Enhancement of Subscription Rate GO(P) No 381/2011 Fin dated 06-09-2011

Group Insurance Scheme Membership
The circular regarding the time to enroll the Group Insurance scheme and different forms for GIS admission are available here.
Downloads
Group Insurance Scheme-Time to enroll in the scheme revised.Order GO(RT) No.460/2015 fin dtd 13.10.2015
Group Insurance Scheme-Related Forms

State Life Insurance Scheme Membership
The general guidelines,Application form and Nomination form for State life insurance scheme(SLI) is given below.
Downloads
State Life Insurance (SLI) - Application-General Guidelines
State Life Insurance (SLI) - Application form
State Life Insurance (SLI) - Nomination form

Enhancement of SLI Subscription Rate
Government have revised the classification of Scale of Pay of Groups and rate of premium of Kerala State Life Insurance(SLI).The revised rate will come to force with effect from 01.01.2017, i.e salary for the Month of December 2016. For details view/download GO(P)No.149/16/Fin Dated 04.10.2016.
Downloads
State Life Insurance (SLI) & GIS Subscriptions &  Premium Rates and Salary Scale. Circular dated 25.11.2019
State Life Insurance (SLI) & GIS Subscriptions &  Premium Rates. Circular from DGE dated 13.11.2019
State Life Insurance (SLI) - Premium Rates Revised-GO(P)No.149/16/Fin Dated 04.10.2016

How to Process Earned Leave Surrender in Spark ?

Thursday, July 6, 2017 / 4 Comments
Those who have spent holidays in Mid-Summer vacation by engaging themselves in official duties are eligible to avail of earned leave. Duties can be manifold types like valuation of answer script,teacher training programmes,election duty,census etc.People who were occupied with such assignments can surrender their earned earned leave for encashment. Leave surrender bill should be prepared by using SPARK software. Along with the surrender bill processing through SPARK, the proceedings to be submitted,recommendation letter,application form for leave should be readied. The two softwares for the preparation of these documents are introduced here. The first one is for the Gazetted officers and the second one is for the Non-Gazetted/Aided staff.
ELS-4-SDO for Processing leave surrender of Gazetted Officers
For the encashment of the earned leave of the gazetted officers,the proceedings should be prepared by the Head of the institutions to be sent to the AG's Office and the pay slip would be sent from the AGs Office. ELS-4-SDO is a software utility prepared by Sri.Alrahiman to prepare the necessary documents such as proceedings,letter of recommendation from the head of the institution,leave application form. Various kinds of earned leave can be surrendered in this at a time. For instance , there is a facility to surrender different duties like valuation duty,election duty,vacation training programmes for teachers etc:- Any such duties from the year 2005 can be surrendered together whereas the KSR states that maximum number of days of duty in a year is limited to 30 days. By using a single software for all in one office,the preparation of required records and bills can be done. To download the ELS-4-SDO software prepared by using Microsoft Access,click the below link.
Software for Gazetted Employees
ELS-4-SDO Software for Processing leave surrender of Gazetted Officers by Alrahiman
ELS Calculator for DDO for processing leave surrender of Non Gazetted /Aided Institutions
ELS calculator using Microsoft Excel/Ms-Access software prepared by Sri. Bibin C. Jacob and Alrahiman  for the Non -gazetted officers/employees of Aided institutions. Leave surrender related proceedings, recommendation letter, application form for leave etc are available here. Click the below link for software download.
Software for Non-Gazetted/Aided Employees
ELS Calculator Software for processing leave surrender of Non Gazetted/Aided Institutions by Bibin C. Jacob
ELS -4-NGO Software for processing leave surrender of Non Gazetted/Aided Institutions by Alrahiman
Earned Leave Surrender Bill Processing in SPARK
Step 1: 
(For the Non-gazetted /employees of aided institution it is sufficient to complete step 1. Gazetted officers should follow from step 2)
Log in to SPARK and click on the menu -Service Matters-Leave-Leave Accounts. As the window opens then select the employee.Then tick mark be done in the radio button EL in leave type and also in Enter Opening Balance on Subsequent Date. (The employees surrendering leave for the first time should select the option-Enter Opening Balance). Give the date of leave surrender or a date before it in As on Date column in next fields. Enter the number of days allowed for leave surrender against No of Days.
Step 2:
(Gazetted officers should confirm the updation of AG Surrender slip in SPARK before proceeding to step 2)
Click on the Menu-Service Matters-Leave-Leave Surrender Order. Then enter Sanction No, Sanction Date and select the employee to give Application Date , No of Days , As on Date etc:-
Step 3:
Next click on the menu-Salary Matters-Processing-Leave Surrender. When the screen opens for the entry of details next, select DDO code and Bill Type. Details of leave surrender employee will be listed. Tick the name of the employee whose bill is to be submitted.
Step 4:
Click next, Salary Matters-Bills and Schedules-Leave Surrender-Leave Surrender Bill. As you enter the DDO code,Year, Month etc, the bill details can be seen.Click on the select button to take the print out of Surrender bill and bank/TSB account statement.
Related Downloads
How to Process Leave Surrender in Spark-Help File[PDF]
Earned Leave Surrender for Election Duties-Circular No. 449/E.A2/2017/Election dtd 04.05.2017 and 05.05.2016
Earned Leave Surrender for Vacation Training Courses-GO(P) No.3188/2009/Gen.Edn dtd 30.07.2009
Software for Gazetted Employees
ELS-4-SDO Software for Processing leave surrender of Gazetted Officers by Alrahiman
Software for Non-Gazetted/Aided Employees
ELS-4-NGO Software for processing leave surrender of Non Gazetted/Aided Institutions by Alrahiman
ELS Calculator Software for processing leave surrender of Non Gazetted/Aided Institutions by Bibin C. Jacob
ELS Calculator Software for processing leave surrender(Linux/Ubuntu Version) by Bibin C. Jacob

Currency withdrawal-Guidelines to Drawing and Disbursing Officers

Wednesday, November 2, 2016 / No Comments
In the light of the withdrawal of currency of 500 and 1000 by the Central government , the balance amount in the offices which remain unutilized made from the treasury withdrawals upto 8th November 2016, should be remitted to the special TSB account in the name of Drawing and Disbursing Officers. Download circular no. 340389/s.l no.1/fin dated 16.11.2016
Downloads
Unutilized amount from the treasury withdrawals upto 8th November 2016. Guidelines to Drawing and Disbursing Officers.Circular no. 340389/s.l no.1/fin dated 16.11.2016

Treasury Savings Bank(TSB) Account Application Builder

Tuesday, November 1, 2016 / 10 Comments
Update: The disbursal of salary trough TSB accounts on optional basis-sanctioned. Govt order G.O(P)No.53-2017-Fin dtd 22.04.2017 published. Download Now
It has been recommended to open an savings bank account in treasury to disburse salary of government employees entirely through treasury. Government servants should submit an application along with two photographs and ID proof (KYC) to open an SB account in treasury. As all the treasuries in our state are endowed with core banking facility,the salary credited to Treasury Savings Bank(TSB) account can be transferred to your bank account. The promoting software tool for the preparation of application to open Treasury Savings Bank account(TSB) developed by Sobhan.S, Commissionerate of Land Revenue, Trivandrum can be downloaded from the link below.
Downloads
Treasury Savings Bank (TSB) Account Application & KYC Builder Ver 2019 by Sobhan.S
Treasury Savings Bank(TSB) Account Application(Blank Form)
Related Downloads
Disbursement of Salary of Non Gazetted Employees through Treasury Savings Bank account sanctioned G.O(P)No.53-2017-Fin dtd 22.04.2017
Treasury Savings Bank(TSB) Account Number Generator(15 Digit)

Generate New TSB Account No

Monday, September 26, 2016 / No Comments
All drawing and disbursing officers are requested to update 15 digit Treasury Savings Bank account (TSB) number in the case of those officers who are drawing pay and allowances through TSB account. Click the below link for TSB Account Number to 15 digit Convertor software and Help file prepared by Alrahiman.
Downloads
Treasury Account Number(TSB) to 15 digit Converter Utility 
Treasury Account Number(TSB) to 15 digit Converter Utility Help File 
SPARK Help and Support Forum
Related Downloads
Treasury Savings Bank Account -Application Form Builder 

Maintenance of Acquittance Roll and Cash Book-Guidelines

Sunday, September 25, 2016 / No Comments
Government Employees, including Gazetted Officers were permitted to draw their salary and other entitlements through their accounts with Public Sector Banks, if they so desire. And it was ordered that no stamped acquittance need be maintained for employees drawing salary through their bank account and the credit confirmation statement obtained from treasury or bank shall be treated as legal aquittance for the purpose of payment of money. The new system for Maintenance of Acquittance roll and cash book in offices will be put into operation as detailed below.


Downloads
Maintenance of Acquittance roll and cash book in offices - Detailed instructions. GO(P) No 138/2016/Fin dtd 23.09.2016
SPARK Help and Support Forum


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