In every higher secondary examination center, the appointment of Deputy Chief Superintendents is crucial to ensure the smooth conduct of examinations. Their roles and responsibilities are defined clearly to uphold the integrity and fairness of the examination process. Here's an overview of their duties:
1. Support to Chief Superintendent:
Deputy Chief Superintendents are mandated to operate under the direction and supervision of the Chief Superintendent. They must provide full assistance to ensure that the examinations are conducted in accordance with the established rules and regulations.
2. Acting Chief Superintendent
In the event of the temporary absence of the Chief Superintendent, the Senior Deputy Chief Superintendent assumes the responsibilities of the Chief Superintendent, thereby maintaining continuity and efficiency in the examination proceedings.
3. Reporting Irregularities
It is the duty of Deputy Chief Superintendents to promptly report any irregularities or violations of rules observed within the examination center directly to the Secretary. Immediate reporting via phone is required, followed by a detailed email report on the same day.
4. Question Paper Management
Deputy Chief Superintendents oversee the receipt of question papers, ensuring they are received in sufficient quantities and that the seals on the question paper packets are intact. Verification of seals is conducted daily during the examination period.
5. Safekeeping of Question Papers
They are responsible for securely storing the question papers in a designated safe equipped with a double-locker facility. Access to the safe requires the use of two keys, one of which is held by the Senior Deputy Chief Superintendent, ensuring enhanced security.
6. Seating Arrangements
Deputy Chief Superintendents verify that seating arrangements in examination halls comply with guidelines to maintain orderliness and fairness during examinations.
7. Monitoring Question Paper Lockers
They are present during the opening and closing of question paper lockers, validating their presence by signing relevant registers, thereby ensuring the integrity of the examination process.
8. Supervision during Examination
Deputy Chief Superintendents conduct regular visits to examination rooms to ensure invigilators are carrying out their duties in accordance with regulations and to prevent any instances of malpractice among candidates.
9. Assignment of Invigilator Duties
The Senior Deputy Chief Superintendent is responsible for assigning duties to all invigilators each day of the examination, ensuring adequate coverage and supervision throughout the testing period.
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By diligently fulfilling these duties, Deputy Chief Superintendents play a vital role in upholding the standards of integrity and fairness in the administration of higher secondary examinations.
Related Downloads
To access essential documents such as the Higher secondary examination manual, exam notifications, combined timetables, software for printing temporary admit card and the required formats for registers and forms maintained at examination centres, provided by the Department of Higher Secondary Education (DHSE), please utilise the following link:
