Leaves and Leave Norms for Government Employees

It is known to all government employees in Kerala that there are manifold types of leaves like earned leave, half pay leave, leave on loss of pay, maternity leave, paternity leave,commuted leave, casual leave and other special leaves. But there are certain constraints while sanctioning / availing of select leaves. Also some are not inclusive of probation period. Hence we should be aware of its limits and merits and a good knowledge of it will enable us for the proper use of it.

Half Pay Leave

Half pay leave is 20 days per year. It is credited to account 20 per year for each completed year of service. Leaves including maternity leave will be considered for half pay leave. But this can be availed of only after completion of a year of service. Half pay leave will not be considered for probation.

Leave Not Due(Half Pay Leave Granted in Advance)

This type of leave is available only for permanent employees. This leave is sanctioned only when no other leave is at his credit and the Sanctioning officer is satisfied that there is sensible prospect of the employee returning to duty on the expiry of the leave and earning an equal amount of Half Pay Leave(HPL) thereafter for adjusting the leave granted. During the entire service of an employee, the maximum amount of Leave Not Due(LND) is 360 days out of which 180 days may be granted without medical certificate and it should not exceed 90 days at a time.The remaining 180 days should be on Medical certificate.

Commuted Leave

One full pay leave by joining two half pay leaves is commuted to form commuted leave. Likewise, any number of half pay leaves in the credit balance of leave account can be commuted. For commuted leave also, we can get full salary like earned leave. But minimum three years should be completed after entry into service to become eligible to commute leaves. It does not come into probation period.

Maternity Leave

Maternity leave is 180 days. Those who enter into service after delivery are also eligible to avail of this. The remaining days of 180 after delivery can be availed of, from the day after joining into service. If the 180 days are over, it can’t be taken. For this, a medical certificate showing the details of delivery or a copy of discharge summary should be submitted along with the application. There is no restriction so far, on the times of maternity that can be taken. As per the need, the maternity leave can be availed of even before delivery whereas 180 days should be inclusive of the date of delivery. This won’t affect the probation period. Apart from this, employees who had suffered miscarriage can have 45 days leave called miscarriage leave, on producing medical certificate.
Maternity Leave-Temporary Employees-KSR Amended. GO(P) No.79/2023/Fin dtd 27.07.2023
Maternity Leave-prefixing vacation-Circular dtd 13.07.2022
Extending the benefit of Maternity Leave to the female officers appointed on contract basis, irrespective of the tenure-Orders Issued. G.O.(P) No. 2/2021/Fin dtd 04-01-2021
Maternity Leave to female officers who join a new station on transfer before expiry of the sanctioned leave - Eligibility - Orders issued GOP No 14/2016/Fin dtd 27.01.2016
Period of Maternity/Paternity leave as duty for all purposes including probation. GO(P) No 02/2014/P&ARD dtd 08.01.2014
Availing Maternity Leave in Different Spells. Circular ADC2/61002/13/HSE dtd 24.12.2013
Introduction of Hysterectomy Leave and Enhancement of Maternity Leave up to 180 Days. GO(P) No 129/09/Fin dtd 01.04.2009

Leave for Abortion and Miscarriage

Leave under rule 100 also be granted to female officers in cases of miscarriage, including abortion subject to the condition that the leave does not exceed six weeks and application for the leave is supported by a certificate from the medical attendant. 

Paternity Leave

During wife’s delivery time, husbands in govt service can have paternity leave. This is limited to 2 times in service. As per KSR, the number of days are 10. Even if the delivery happened before entry into service, it can be taken but not after 90 days of delivery. The copy of medical certificate or discharge summary should be produced. The discharge summary should state clearly the address of the govt servant and his wife. Even 3 months before the date of delivery, this leave can be used. Since this is inclusive of the probation period, it won’t affect probation declaration.

Casual Leave

Govt servants with no vacation period would get 20 days in a year and for teachers it is 15 days a year. Casual leave is not the right of a govt servant. Moreover this is considered as duty. Whatever may be the date of joining in a calendar year, one can have this. But it is at the discretion of higher authority. That is- for those who join in service in December also may avail of 20 days casual leave. At the same time, if it is not allowed, no complaints can be filed against it. The superior officer can even decline casual leave to his employees. The problems in the regular functioning of school due to allowance of such leaves should be informed in written format to the employees who applied for casual leave.

Leave on Loss of Pay

Leave on loss of pay on producing medical certificate will be considered for increment, seniority, pension, pay revision etc. It is 90 days at a time for the staff whose probation not yet declared and for others it is 120 days. The Head of the Institution has the right to sanction it whereas for more days of leave , the govt only has the right to sanction it. It should be confirmed that whether ‘leave on medical grounds’ is written in the service book . When leaves are sanctioned on medical grounds, copy of medical certificate and leave application should be kept in our custody also to rescue ourselves in situations when it is found missing from the service book after sometime or during pay revision. After entry into service, it is safe to keep the copy of documents we receive and send/ give to our office in a separate file.
Rejoining after leave in the fag end of the academic year-Revised guidelines dtd 27-09-2022
Maximum period of LWA(leave without allowance) during the entire service of an officer, to take up employment abroad or within the country and to join spouse was limited to five years G.O.(P) No. 87/2022/Fin dtd 03.08.2022
5 year LWA-Guidelines circular no. 83/2020/fin dtd 30.12.2020
LWA-Leave without Allowance-time limit G.O(Ms)No.170/2018-Fin dtd 05-11-2018
Head of Departments can sanction LWA upto 180 days and appointing authorities can sanction upto 120 days. GO(P) No 112/2017 Fin dated 24-08-2017
Leave salary claims of Gazetted Officers before authorisation from Accountant General - Authorising Drawing and Disbursing officers - Approved - orders issued - GO(P) No 03-2016-Fin dated 13-01-2016
KSR - Cancellation of un-availed portion of Leave Without Allowance - Instructions from Finance department - Circular No 39-2014-Fin dated 30-04-2014
Leave without allowance (LWA)-Restrictions relaxed - GO(P) No 529-13-Fin Dated 22-10-2013
Leave Without Allowance - Rejoining at the fag end of an academic year - request for cancellation of unavailedportion.GO 22194/J3/13/G.edn dtd 22-06-2013
Grant of Leave without Allowance before completion of probation - GO(P) No.471-2012/fin Dated 23-08-2012

Earned Leave

In the first year of joining of service, it is availed as one for 22 working days. From the second year, it is taken as one for 11 working days. After the completion of three years of service, one for 22 in the first year will be considered as one for 11 and it will be credited to leave account with retrospective effect. To avail end leave, there is no such condition that one should complete particular period of time after entry into service. When there is a need, it can be used. One can surrender a maximum of 30 end leave once in a financial year for encashment.
Also at the time of retirement, one can surrender 300 end leaves together. For this,10 month salary in the pay scale at the retirement time would be given. Maternity leave, medically certified or un certified leaves on loss of pay, paternity leave and other such leaves will not be considered for end leave. If end leave is taken by an employee at the time of probation, it may extend the probation declaration date also as probation period is not inclusive of end leave . Advice memo, appointment order, PSC site appointment chart print out etc are essential documents to be kept for ever.

Special Casual Leave for Chickenpox

The Kerala government has reintroduced the provision of Special Casual Leave for Chickenpox through GO(P) No. 10/2024/FIN dated 16-02-2024. The details of the government order are provided below
Special Casual Leave for Chickenpox. GO(P) No. 10/2024/FIN dtd 16-02-2024

Special Leave & Duty Leave

Apart from the above said leaves, blood donors would get 2 days per one donation to the maximum of 4 special casual leave in a calendar year. As many leaves as special disability leave upto required period for any accidents to staff during duty time and 14 days leave for ARV given to anti-rabies injection needy (if it is IDRV, leave allowed only for the day of injection) etc. are allowed to Kerala Govt Servants.
Special casual leave to govt employees undergoing Dialysis for treatment of Kidney sanctioned-G.O.(P)No.102/2023/Fin dtd 26-09-2023
Special Casual leave to employees who undergo Pace maker implantation. GO(P) No.99/2023/Fin dtd 16-09-2023
Special Casual Leave to employees undergoing Chemotherapy/Radiation-Revised order. GOP)No 74/2023 Fin dated 15.07.2023
Covid 19 Special Casual Leave cancelled. GO(Ms) No. 388/2023/DMD dtd 18-06-2023
Instruction for accounting Special casual leave and special levae for covid 19. GO(P) No.21/2023/Fin dtd 01.03.2023
Bone Marrow Transplant-Special casual leave-Circular No 91/2022/Fin Dated 03-11-2022
Government have decided to dispense with the practice of sanctioning Compensation Leave to Gazetted Officers. GO(P) No.123/2022/fin dtd 07-10-2022
Compassionate Employment Scheme: Granting of leave benefits to candidates appointed against supernumerary posts. GO(P) No: 97/2022/fin dtd 26-08-2022
Special Disability Leave under Rule 98, Part I, the Kerala Service Rules – Clarification – Issued. No: 42/2020/Fin dtd 30-07-2020
Home Quarantine-Special Casual Leave for Govt Employees.GO(P) No.1247/2020/Gen.Edn dtd 20.03.2020
Special Casual leave to employees who undergo angioplasty sanctioned. GO(MS) No.153/2019/Fin dtd 06-11-2019
Special Casual Leave to employees who donate blood components - Sanctioned GO(P) No. 159/2018 Fin dtd 10.10.2018
Special Casual leave for anti-rabies treatment. Order Amended. GO(P) No. 15/2018 Fin dtd 06.02.2018
Grant of special casual leave to Govt servants elected to Library council - Order - G.O.(P) No.99/2017/Fin Dt. 29-07-2017
Kerala Service Rules - Enhancement of Special Casual Leave for Organ Transplantation-GO(P) No 21-2016-Fin dated 07-02-2016
Kerala Service Rules-Special Casual Leave to disabled and Physically challenged employees - Modified Circular issued - Circular No 1-2016-Fin dated 08-01-2016
Duty Leave to HSS Teacher Limited to 20 Days(Maximum duty leave permissible to Higher Secondary School Teacher for a year is limited to 20 days).G.O No.4395/2015 gen edn dtd 25.09.2015
Special Casual Leave to Disabled and Physically handicapped employees-Clarification circular No. 13/2015 fin dtd 20.01.2015
Special Casual Leave to officers having children undergoing Chemotherapy, Dialysis, HIV GOP)No 341/2014 Fin dated 18.08.2014
Casual leave allowed to Cancer patients Enhanced GO(p) No. 447/2013/Fin. dtd 09.09.2013
Leave Travel Concession - Rules/Guidelines Issued GO(P)No 5/2013/Fin Dated 02.01.2013
Special Casual Leave to undergo Chemotherapy_Radiation_Kidney Transplantation -Gazette Notification- G. O. (P) No. 508_2012_Fin Dated 22.09.2012
Voluntary blood donation-special casual leave enhanced-GO(P) No638/2012/Fin dated 20-12-2012
NSS Programme Officers Special Casual Leave Reduced to 3 Days.GO dtd 10.01.2012
Special Casual Leave for parents of Physically/ Mentally Challenged-Guidelines dtd 06.08.2011
Service Book Entries regarding LWA-Guidelines
Instructions on Forwarding of Applications to DHSE
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  1. During my first year of service, i was the principal in charge of a school and hence prevented from enjoying that year's vacation. Will earned leave accrue during that period? If so, can i surrender it?

    1. No earned leave is admissible to an employee in vacation department in respect of first year of service

  2. Whether it is compulsory to produce medical certificate from a doctor in government service to avail medical leave or can it be from a private doctor.

  3. hi sir... i am a government doctor.. before declaring probation i took maternity leave and lwa in continuation of maternity leave for a period 2months with medical certificate and extended leave with medical certificate for another 2months since baby was low birth weight and i joined after that and took lwa for 89 days,,,
    and i rejoined.. i have recieved a letter from AG for goverment sanction of first 4 months which was in continuation of maternity and also for next 89 days,,,,
    in my knowledge after maternity leave we can take lwa without mc for 2 months and with mc for 2 months''
    and after joining a person can avail lwa for 90 days ,,,, is it/???
    am i wrong ?
    please reply

  4. Sir,
    I think the objection is vide sub rule (ii) of Rule 88 of KSR, Part I (Except in the case of an officer in permanent employ, the duration of leave without allowances shall not exceed 3 months on any one occasion.)

  5. The new circular dated 05/11/2018 is for taking more than 180 days or less. Please reply

  6. In continuation of maternity leave which leave can be availed ?

  7. In continuation of maternity leave which leave can be availed?

  8. This comment has been removed by the author.

  9. Which government Order permits Paternity Leave period to be counted for probation?

  10. കേരളത്തിലെ പ്രീ-പ്രൈമറി സ്കൂൾ ജീവനക്കാർക്കുള്ള അവധികൾ എന്തെല്ലാമാണ് സർ .ഇവർക്ക് കാൻസർ ചികിൽസയ്ക്കായി പ്രത്യേക അവധികൾ ഉണ്ടോ.ഉണ്ടെങ്കിൽ ഈ കാലയളവിൽ ശമ്പളത്തിന് അർഹതയുണ്ടോ. ഒരു ഗവ.പ്രൈമറി സ്കൂളിലെ പ്രീ-പ്രൈമറി സ്കൂൾ ജീവനക്കാരുടെ അവധികൾ ആരാണ് അനുവദിക്കേണ്ടത് .

  11. is available special casual leave for treatment chiken pox ?

  12. ഒരു വർഷത്തെ കരാർ ജീവനക്കാരനു എത്ര കാഷ്വൽ ലീവ് വരെ നലകാം? 12 ആണോ? അത് സംബന്ധിച്ച് നിയമം ക്വോട്ട് ചെയ്യാമോ?

    1. 8 (ii), Appendix VIII, Part 1, KSR.
      Contract employees referred to in rule 8, and re-employed pensioners
      referred to in rule 63 of Part I of these rules may be granted casual leave
      at the rate of one day for a month subject to a maximum of twelve days
      in a year. The leave may be allowed to combine with Sundays and other
      authorised holidays provided that the resulting period of absence from
      duty shall not exceed seven days at a stretch

  13. ക്രഡിറ്റിലുള്ള ഹാഫ് പേ ലീവ് തുടർച്ചയായി 120 ദിവസത്തിൽ കൂടുതൽ എടുക്കുന്നതിന് സർക്കാർ / ഡയറക്ടറുടെ അനുമതി ആവശ്യമുണ്ടോ

  14. What is the difference between CL& BH?

  15. ഞാൻ ഒരു ഹയർസെക്കൻഡറി അധ്യാപികയാണ്.ഞാൻ September 17 മുതൽ March 14 വരെ maternity leave വും അതിനൊടൊപ്പം March 15 മുതൽ March 31 വരെ commuted leave എടുത്ത് April, may vacation അതിനോട് suffix ചെയ്ത് June 1 ന് തിരിച്ചു ജോലിയിൽ പ്രവേശിക്കാവുന്ന പ്രകാരമാണ് ലീവ് എടുത്തത്. അത് അനുസരിച്ച് സർവീസ് പുസ്തകത്തിലും രജിസ്റ്ററിലും രേഖപ്പെടുത്തി.ഈ വർഷം vacation, March 21 മുതൽ ആണല്ലോ. അപ്പോൾ എന്റെ അവധി പുനക്രമീകരിച്ചു commuted leave March 21 വരെയാക്കി vacation suffixചെയ്യാൻ കഴിയുമോ.

  16. ഹെൽത്ത് ഡിപ്പാർട്ട്മെൻ്റ് staffൻ്റെ LWA Order ഉണ്ടോ? GO (Rt) 2190 / 2003/H& FWD ; dt: 22/07/03. ഇതല്ലെകിൽ New one....

  17. HSST (Aided),LWA granted from october 2018 to May 2023.. Due to granting leave was late, the foriegn job cancelled and continued to the job in the school.Not yet leave cancelled. Can I apply for a leave cancellation the period of the first portion from October 2018 to December 2020 and avail leave from January 2021 to till the end of the leave granted.

  18. ഒരു ഗസറ്റഡ് ഓഫീസർക്ക് തുടർച്ചയായി 137 ദിവസത്തെ EL + CML മുൻകൂറായി പാസ്റ്റാക്കാൻ അപ്പോയിന്റ് അതോറിറ്റി/ വകുപ്പ് തലവൻ/ഗവൺമെന്റ് ഇതിലാർക്കാണ് അധികാരം . KSR ൽ ഇത് ഏത് ഭാഗത്താണ് വരുന്നത്.

  19. ഒരു ഗസറ്റഡ് ഓഫീസർക്ക് തുടർച്ചയായി 137 ദിവസത്തെ EL + CML മുൻകൂറായി പാസ്റ്റാക്കാൻ അപ്പോയിന്റ് അതോറിറ്റി/ വകുപ്പ് തലവൻ/ഗവൺമെന്റ് ഇതിലാർക്കാണ് അധികാരം . KSR ൽ ഇത് ഏത് ഭാഗത്താണ് വരുന്നത്

  20. ഒരു ഗസറ്റഡ് ഓഫീസർക്ക് തുടർച്ചയായി 137 ദിവസത്തെ EL + CML മുൻകൂറായി പാസ്റ്റാക്കാൻ അപ്പോയിന്റ് അതോറിറ്റി/ വകുപ്പ് തലവൻ/ഗവൺമെന്റ് ഇതിലാർക്കാണ് അധികാരം . KSR ൽ ഇത് ഏത് ഭാഗത്താണ് വരുന്നത്


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