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Leaves and Leave Norms for Government Employees

It is known to all government employees in Kerala that there are manifold types of leaves like earned leave, half pay leave, leave on loss of pay, maternity leave, paternity leave,commuted leave, casual leave and other special leaves. But there are certain constraints while sanctioning / availing of select leaves. Also some are not inclusive of probation period. Hence we should be aware of its limits and merits and a good knowledge of it will enable us for the proper use of it.

Half Pay Leave
Half pay leave is 20 days per year. It is credited to account 20 per year for each completed year of service. Leaves including maternity leave will be considered for half pay leave. But this can be availed of only after completion of a year of service. Half pay leave will not be considered for probation.

Leave Not Due(Half Pay Leave Granted in Advance)
This type of leave is available only for permanent employees. This leave is sanctioned only when no other leave is at his credit and the Sanctioning officer is satisfied that there is sensible prospect of the employee returning to duty on the expiry of the leave and earning an equal amount of Half Pay Leave(HPL) thereafter for adjusting the leave granted. During the entire service of an employee, the maximum amount of Leave Not Due(LND) is 360 days out of which 180 days may be granted without medical certificate and it should not exceed 90 days at a time.The remaining 180 days should be on Medical certificate.

Commuted Leave
One full pay leave by joining two half pay leaves is commuted to form commuted leave. Likewise, any number of half pay leaves in the credit balance of leave account can be commuted. For commuted leave also, we can get full salary like earned leave. But minimum three years should be completed after entry into service to become eligible to commute leaves. It does not come into probation period.

Maternity Leave
Maternity leave is 180 days. Those who enter into service after delivery are also eligible to avail of this. The remaining days of 180 after delivery can be availed of, from the day after joining into service. If the 180 days are over, it can’t be taken. For this, a medical certificate showing the details of delivery or a copy of discharge summary should be submitted along with the application. There is no restriction so far, on the times of maternity that can be taken. As per the need, the maternity leave can be availed of even before delivery whereas 180 days should be inclusive of the date of delivery. This won’t affect the probation period. Apart from this, employees who had suffered miscarriage can have 45 days leave called miscarriage leave, on producing medical certificate.

Paternity Leave
During wife’s delivery time, husbands in govt service can have paternity leave. This is limited to 2 times in service. As per KSR, the number of days are 10. Even if the delivery happened before entry into service, it can be taken but not after 90 days of delivery. The copy of medical certificate or discharge summary should be produced. The discharge summary should state clearly the address of the govt servant and his wife. Even 3 months before the date of delivery, this leave can be used. Since this is inclusive of the probation period, it won’t affect probation declaration.

Casual Leave
Govt servants with no vacation period would get 20 days in a year and for teachers it is 15 days a year. Casual leave is not the right of a govt servant. Moreover this is considered as duty. Whatever may be the date of joining in a calendar year, one can have this. But it is at the discretion of higher authority. That is- for those who join in service in December also may avail of 20 days casual leave. At the same time, if it is not allowed, no complaints can be filed against it. The superior officer can even decline casual leave to his employees. The problems in the regular functioning of school due to allowance of such leaves should be informed in written format to the employees who applied for casual leave.

Leave on Loss of Pay
Leave on loss of pay on producing medical certificate will be considered for increment, seniority, pension, pay revision etc. It is 90 days at a time for the staff whose probation not yet declared and for others it is 120 days. The Head of the Institution has the right to sanction it whereas for more days of leave , the govt only has the right to sanction it. It should be confirmed that whether ‘leave on medical grounds’ is written in the service book . When leaves are sanctioned on medical grounds, copy of medical certificate and leave application should be kept in our custody also to rescue ourselves in situations when it is found missing from the service book after sometime or during pay revision. After entry into service, it is safe to keep the copy of documents we receive and send/ give to our office in a separate file.
Related Downloads
Head of Departments can sanction LWA upto 180 days and appointing authorities can sanction upto 120 days. GO(P) No 112/2017 Fin dated 24-08-2017
Leave salary claims of Gazetted Officers before authorisation from Accountant General - Authorising Drawing and Disbursing officers - Approved - orders issued - GO(P) No 03-2016-Fin dated 13-01-2016
KSR - Cancellation of un-availed portion of Leave Without Allowance - Instructions from Finance department - Circular No 39-2014-Fin dated 30-04-2014
Leave without allowance (LWA)-Restrictions relaxed - GO(P) No 529-13-Fin Dated 22-10-2013
Leave Without Allowance - Rejoining at the fag end of an academic year - request for cancellation of unavailedportion.GO 22194/J3/13/G.edn dtd 22-06-2013
Grant of Leave without Allowance before completion of probation - GO(P) No.471-2012/fin Dated 23-08-2012

Earned Leave
In the first year of joining of service, it is availed as one for 22 working days. From the second year, it is taken as one for 11 working days. After the completion of three years of service, one for 22 in the first year will be considered as one for 11 and it will be credited to leave account with retrospective effect. To avail end leave, there is no such condition that one should complete particular period of time after entry into service. When there is a need, it can be used. One can surrender a maximum of 30 end leave once in a financial year for encashment.
Also at the time of retirement, one can surrender 300 end leaves together. For this,10 month salary in the pay scale at the retirement time would be given. Maternity leave, medically certified or un certified leaves on loss of pay, paternity leave and other such leaves will not be considered for end leave. If end leave is taken by an employee at the time of probation, it may extend the probation declaration date also as probation period is not inclusive of end leave . Advice memo, appointment order, PSC site appointment chart print out etc are essential documents to be kept for ever.

Special Leave & Duty Leave
Apart from the above said leaves, blood donors would get 2 days per one donation to the maximum of 4 special casual leave in a calendar year. As many leaves as special disability leave upto required period for any accidents to staff during duty time and 14 days leave for ARV given to anti-rabies injection needy (if it is IDRV, leave allowed only for the day of injection) etc. are allowed to Kerala Govt Servants.
Related Downloads
Grant of special casual leave to Govt servants elected to Library council - Order - G.O.(P) No.99/2017/Fin Dt. 29-07-2017
Kerala Service Rules - Enhancement of Special Casual Leave for Organ Transplantation-GO(P) No 21-2016-Fin dated 07-02-2016
Kerala Service Rules-Special Casual Leave to disabled and Physically challenged employees - Modified Circular issued - Circular No 1-2016-Fin dated 08-01-2016
Duty Leave to HSS Teacher Limited to 20 Days(Maximum duty leave permissible to Higher Secondary School Teacher for a year is limited to 20 days).G.O No.4395/2015 gen edn dtd 25.09.2015
Special Casual Leave to Disabled and Physically handicapped employees-Clarification circular No. 13/2015 fin dtd 20.01.2015
Special Casual Leave to officers having children undergoing Chemotherapy, Dialysis, HIV GOP)No 341/2014 Fin dated 18.08.2014
Casual leave allowed to Cancer patients Enhanced GO(p) No. 447/2013/Fin. dtd 09.09.2013
Leave Travel Concession - Rules/Guidelines Issued GO(P)No 5/2013/Fin Dated 02.01.2013
Special Casual Leave to undergo Chemotherapy_Radiation_Kidney Transplantation -Gazette Notification- G. O. (P) No. 508_2012_Fin Dated 22.09.2012
Voluntary blood donation-special casual leave enhanced-GO(P) No638/2012/Fin dated 20-12-2012
NSS Programme Officers Special Casual Leave Reduced to 3 Days.GO dtd 10.01.2012
Special Casual Leave for parents of Physically/ Mentally Challenged-Guidelines dtd 06.08.2011
Instructions on Forwarding of Applications to DHSE
Software Tools
Leave Form Printing Software
Leave Salary Calculator Ver 4.6
Online Leave Management System in SPARK
Hand Book
Hand Book on Leave Rules

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3 comments to ''Leaves and Leave Norms for Government Employees"

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  1. During my first year of service, i was the principal in charge of a school and hence prevented from enjoying that year's vacation. Will earned leave accrue during that period? If so, can i surrender it?

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